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L A S E R L E T T E R H E A D p l u s - V E R S I O N 3 . 5 W I T H T E X T W R I T E R A N D B A T C H M A I L E R H A N D B O O K =============== How to Get Up and Running Quickly with Laser Letterhead plus This Shareware Edition contains the new Adjustable Size Envelope and also the TextWriter and BatchMailer Modules. Any Size envelope up to 8.5" x 14" may be used, you may write documents and produce addressed envelopes in quantity. - SHAREWARE EDITION Version 3.5 _ REQUIRES: 510K of Free Memory and a Hard Disk with 960K Disk Space Available and also a set of PCL BitMap Soft Fonts: No Soft Fonts are Included on Disks. Handbook Format Set for Laser Printing at 60 lines per Page. CPI Software, P.O. Box 47097, Saint Petersburg, Florida 33743-7097 USA FAX/Voice Telephone 813 544-0212 ~ =============================================================================== Product Registration and Request for Basic Customized PCX Pak =============================================================================== Registration will entitle you to receive the Commercial Edition of Laser Letterhead plus, a printed Handbook, and the Basic Customizing PCX Pak. The PCX Pak contains forms for obtaining one PCX text based logo, one PCX letterhead image, and one PCX watermark image at NO COST TO YOU. The image designs selected from the Pak are professionally designed as vector images using fountain fills, gray shades, 3-D perspective or other appropriate effects. Finally, they are scaled to exact print size and converted to a black and white PCX image. Typefaces may be selected from a wide selection (over 100) of popular fonts. You may include material for scanning. In addition, you may have one image of your own converted to PCX format and/or re-scaled if it is in one of the following formats: 1. TIFF files 7. PIF, GDF from IBM 2. BMP or Windows 3.+ Bitmaps 8. PICT from MacIntosh computers 3. DXF or Autocad 9. HPGL plotter files 4. AI, EPS, from Adobe 10. CGM Computer Graphics Metafiles 5. GEM files 11. EPS CorelTrace 6. PIC from Lotus 12. CDR Corel Draw! If your image is not in any of these formats, we will be able to scan it with a high resolution 600dpi flatbed scanner, converting it to a PCX file. Scanned images run the risk of losing some small detail when transferred. Additional PCX images or logos may be ordered with the Basic PCX Pak. We reserve the right to refuse any image or letterhead requests that are considered unreasonable or not within the scope or intent of this offer. ---------------------------------------------------------------VER35080192 Name:________________________________________Telephone:(_____)____________ Business Name:____________________________________________________________ Street Address:___________________________________________________________ City, State, Zip:_________________________________________________________ Disk Size: __1.2M HD 5.25" __1.4M HD 3.5" Amount of Laser Ram:_______ Check if User is Vision Impaired & Requires Large Screen Font Driver:_____ Registration Fee: Each Single User...............: ___@ $25.00....:_______ Florida Residents Add 6% State Sales Tax (Pinellas County 7%).....:_______ Shipping/Handling for US or Canada add $4.95 (Others add 8.95)....:_______ Total.............................................................:_______ Make Checks/Money Orders Payable to CPI Software and Send with this form to: PO Box 47097, St. Petersburg, Florida 33743-7097 USA - FAX 813 544-0212 All Currency in US dollars Drawn on a Bank or Branch Located in the USA - Allow up to 3 to 4 Weeks for Processing and Delivery - ~ page i - NOTICES - The Shareware Edition is a full featured functioning software product that is not "crippled" in any manner, so that some features are disabled. It is not a demo product in that it runs on its own permitting the user only partial use of its capabilities. PCX images are included in the Shareware Edition and are referred to as "demonstration" items in that they are not customized to the users needs. Customized PCX images are offered at no extra charge upon registration. PCX images, in addition to those supplied with the registration, may be purchased for a reasonable sum. Add-on modules are available for inhanced capabilities. CPI Software is a member of the Association of Shareware Professionals. NO SOFT FONTS ARE INCLUDED IN THE SHAREWARE EDITION THE FONT NAMES IN SETUP ARE ENTRY EXAMPLES - THE ACTUAL FILES DO NOT EXIST. DISCLAIMER OF WARRANTY AND GENERAL DISCLAIMER THE SOFTWARE AND ACCOMPANYING WRITTEN MATERIALS ARE PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND. IN NO EVENT WILL CONSULTANT PHARMACIST SERVICES, INC. BE LIABLE FOR ANY DAMAGES, INCLUDING LOST PROFITS, LOST SAVINGS, LOST OR DESTROYED DATA, OR OTHER INCIDENTAL OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE, OR INABILITY TO USE THIS SOFTWARE. THE USER OF THIS SOFTWARE UTILIZES LASER LETTERHEAD PLUS SOLELY AT THEIR OWN RISK. DAMAGES TO ANY COMPUTER EQUIPMENT OR LOSS OF DATA ARISING OUT OF ITS USE IS NOT THE RESPONSIBILITY OF CPS SOFTWARE OR CONSULTANT PHARMACIST SERVICES, INC. OR ANY OF ITS VENDORS. USE ON OTHER THAN COMPATIBLE EQUIP- MENT AS STATED IS PROHIBITED. CPI SOFTWARE OR CONSULTANT PHARMACIST SERVICES WILL NOT BE LIABLE TO YOU OR ANY THIRD PARTY FOR ANY USE OF THIS SOFTWARE AND DAMAGES ARISING FROM ITS USE EVEN IF WE ARE APPRISED OF THE POSSIBILITY OF SUCH DAMAGES OCCURRING. THIS PRODUCT IS LICENSED WITHOUT ANY WARRANTY OF MERCHANTABILITY, FITNESS OR PARTICULAR PURPOSE, PERFORMANCE, OR OTHERWISE; ALL WARRANTIES ARE DISCLAIMED. THIS SOFTWARE MAY NOT BE REVERSED-ENGINEERED OR OTHERWISE DISASSEMBLED. NO METHODS MAY BE USED TO ATTEMPT TO UTILIZE THE WRITTEN CODE. THIS INCLUDES CERTAIN TRADE OR PROGRAMING SECRETS AND CONFIDENTIAL PROPRIETARY INFORMATION. CPS SOFTWARE, LASER LETTERHEAD PLUS, CPI, INC., AND CP SERVICES ARE TRADEMARKS OF CONSULTANT PHARMACIST SERVICES, INC., AND MAY NOT BE USED BY ANYONE IN ANY MANNER. CONCERNING THIS HANDBOOK Handbook for Laser Letterhead Plus, (C) 1989, 1990, 1991, 1992. Consultant Pharmacist Services, Inc., CPI Software. This Handbook and all contents are copyrighted. It is intended only as an aid to users of this software and not as a technical reference for any brand laser printer or its accessories, including font cartridges or software, mentioned or referred to in its contents. See your laser manuals or application instructions for all technical reference information or general user information on the proper operation of your laser printer or software. LLHP is used in this Handbook as an abbreviation for Laser Letterhead plus ~ page ii - CREDITS - Corel Draw! is a product of Corel Systems Corporation Bitstream and Fontware are trademarks of Bitstream, Inc. dBase III Plus and dBase IV are trademarks of Borland International IBM is a trademark of International Business Machines Corporation LaserJet is a product of Hewlett-Packard Company LaserJet Plus is a product of Hewlett-Packard Company LaserJet 500 Plus is a product of Hewlett-Packard Company LaserJet 2000 is a product of Hewlett-Packard Company LaserJet Series II is a product of Hewlett-Packard Company LaserJet Series IID is a product of Hewlett-Packard Company LaserJet Series IIP plus is a product of Hewlett-Packard Company LaserJet III is a product of Hewlett-Packard Company LaserJet IIIP is a product of Hewlett-Packard Company LaserJet IIID is a product of Hewlett-Packard Company LaserJet IIIsi is a product of Hewlett-Packard Company Micrografx Designer is a product of Micrografx, Inc. QEMM-386 is a trademark of Quarterdeck Office Systems The Font Cartridges A-Z are products of Hewlett-Packard Company Type Director and Intellifont are trademarks of Agfa Corporation 25 Cartridges in One! is a product of Pacific Data Products Complete Font Library Cartridge is a product of Pacific Data Products FontBank Cartridge is a product of Pacific Data Products WordStar is a product of WordStar International Corporation Word for Windows, Windows, MS-DOS are products of Microsoft Corporation Portions (C) Copyright Genus Microprogramming, Inc. 1988-1990 File Compression System used for this software is Licensed from PKware, Inc., 9025 North Deerwood Drive, Brown Deer, WI 53223 - List of Program Files - 1. LP.BAT 2. BROWSE.COM 3. OVL_1.EXE 4. OVL_2.COM 5. OVL_3.COM 6. OVL_4.COM 7. OVL_5.COM 8. OVL_6.EXE 9. ADDRESS.DAT 10. COUNTER.DAT 11. COUNTEXT.DAT 12. IMPORT.DAT 13. LETTER.DAT 14. PHRASE.DAT 15. TEXT.DAT 16. HANDBOOK.DOC 17. README.DOC 18. ENVELOPE.EXE 19. LLHPV35.EXE 20. TWRITE.EXE 21. WORDPROC.EXE 22. BIGJOHN.PCX 23. FROMDESK.PCX 24. JOHNFLY.PCX 25. MEMO.PCX 26. SAVEDOLP.PCX 27. SAVEFISH.PCX 28. SHUTLOGO.PCX 29. TECHLINE.PCX 30. TOP.PCX 31. WM_AERO.PCX 32. WM_DOLPH.PCX 33. WM_HORSE.PCX 34. WORLDINC.PCX 35. ESCAPE.FNT After the installation, run the DIR command on the LLHP directory. All the above files, except README.DOC are needed to run the program. If any are missing, contact your shareware distributor or CPI Software at 813 544-0212. Various files may be generated while the program is running, ie: ?.NTX, ?.MEM. ~ page iii ============================================================================== 1. TABLE OF CONTENTS ============================================================================== Page 1. Table of Contents.................................................iii 2. What Laser Letterhead plus Version 3.5 Does........................ 1 3. How the Program Memory Manager Works............................... 4 4. What You Need to Use Laser Letterhead plus......................... 5 5. How to Begin....................................................... 6 6. Quick Start Instructions........................................... 8 7. Downloading Your Fonts to the Printer..............................10 8. How to Proceed - Suggested Plan....................................11 9. Printing Letterheads...............................................12 10. Printing Envelopes - The Adjustable Size Envelope..................15 11. TextWriter - A Special Type of Word Processor......................19 12. BatchMailer - Printing Envelopes in Quantity.......................25 13. Printing Mailing Labels............................................30 14. The SetUp Program on the Main Menu.................................32 15. The DOS Shell or Gateway...........................................34 16. Calling Up Your Word Processor from the Main Menu..................35 17. Selecting a Feed Method - Function Key <F8>........................37 18. Setting Up and Placing Your Data into the Program..................32 19. Screen #1 - Basic SetUp and Slogan Information.....................41 20. Screen #2 - Font SetUp.............................................52 21. Screen #3 - PCX Images.............................................60 22. Screen #4 - Graphics and Text SetUp................................63 23. How to Place Soft Fonts in a Directory of Your Choice..............68 24. Error Codes........................................................69 * Press Function Key F-1 To Read This Handbook From Inside LLHP * ~ Page 1 ============================================================================== 2. What Laser Letterhead Plus, Version 3.5 Does: ============================================================================== This program is an easy to use laser printing program that will let you create letterhead stationery complete with logos and graphics and matching envelopes. You may use Laser Letterhead plus as a stand-alone program, or you may select to use it in combination with TextWriter. The TextWriter module is a compact Dos-based word processor made to work in a unique way with Laser Letterhead plus. You may optionally use Text- Writer to write quick documents that would take much longer with a conven- tional word processor. It is an easy but fast way to write a document, print it with letterhead, logo, and watermark, and then immediately print an envelope with the address you had placed on the document. TextWriter will take you directly to the letterhead module to select the letterhead, and then to the envelope module to print the envelope. The learning curve is very short with TextWriter, with easy on-screen menu selections. TextWriter keeps all documents in one file for fast access and retrieval, or documents may be imported or exported in ascii format to and from other word processors and programs. You may instantly jump from first to last document, or any in between by pressing a key. It is possible to find a single document, if only you remember just one word in it. You many insert often used macro phrases into any document, replace any word/phrase with another, or output directly to your laser printer without printing a letterhead. Cut and paste to the clipboard is also available. When you register Laser Letterhead plus, you will also obtain a 90,000 word Spell Checker for TextWriter and the ability to create return address labels for parcels. Other database utilities and laser printer and test programs are included. Also, you will receive a free customized PCX letterhead, logo, and watermark. BatchMailer is a module intended for selective mass printing of envelopes from the Address list. It located within the Envelope module and offers superior control over your laser printer. The program is made to use with Hewlett-Packard LaserJet printers or compatibles. This includes ALL Hewlett-Packard printers except the orig- inal LaserJet Model. Supported models are the LaserJet Plus, LaserJet 500 plus, LaserJet 2000, all Series II models, Series IID, Series IIP, Laser- Jet III, IIIP, IIID, and IIIsi. Any closely compatible laser printer using Level 4 page formatting feature, HP Printer Command Language (PCL) may use Laser Letterhead Plus. Version 3.5 avoids using PCL Level V (other than feed tray commands), so that the program will be backward compatible with almost all Laser Printers on the market today and forward compatible with any new model laser that uses the same Level 4 Printer Command Language. Laser Letterhead plus will not work with DeskJet printers because they do not utilize PCL Level 4 page formatting printer commands. ~ Page 2 If you are using a non-Hewlett-Packard Laser Printer, it must be set in HP LaserJet compatibility mode. Consult your printer's manual on how this is accomplished. PCX images may be used for letterheads, or smaller images inserted into letterhead designs. This includes any image in PCX bitmap format. This may be for a logo, but ANY PCX image file or PCX clip-art will work. A light image or what is termed a "watermark" may also be employed. This PCX image of 1% to 5% density of the normal image, forms a background that permits text or the body of a document to be placed over it. If watermarks are not used, any PCX image, including clip-art, may be used in this position, and placed anywhere on the page. A watermark is also included at no charge when this product is registered. PCX images created in paint or drawing programs also work nicely with Laser Letterhead plus. Every document format and the envelope, permits the use of a "slogan". A slogan is a short phrase or sentence of 50 characters that may be placed anywhere on the page or envelope. The slogan may be boxed in, shaded, or framed with a graphic fill pattern. This is a process that is created by your laser printer and requires no images or extra memory. A separate slogan is used for the document and for the envelope. Envelopes as large as 8.5" x 14" may be printed with a return and mailing address that matches the letterhead stationery. A database file of mailing addresses is maintained. An address may selected and placed on an envelope with little effort. Every letterhead is capable of producing two variations: a personal name version or business version. There are 3 types of letterheads: 1. A REGULAR (automated) Letterhead where you merely enter the necessary information in SetUp and the design is computer created for a centered or left-justified letterhead. A PCX logo, a watermark, and a slogan may be positioned anywhere on the page, if desired. 2. A SPECIALLY DESIGNED (partially automated) Letterhead, that permits the user to move the letterhead text horizontally, and position two PCX logos, a watermark image, and a slogan anywhere on the page. If you have limited laser printer RAM and wish to create letterheads with PCX images, this is your best selection. You may use a logo of limited size and combine it with soft fonts if you have only 512K of laser RAM. Some PCX images require more RAM in your printer than your soft fonts. The user may select the margin position for the letterhead text. A lightly printed PCX watermark image may be added and as well as a slogan. Graphical fill patterns may be used for the baseline and around the slogan. A baseline is usually a line underneath the letterhead text. This can be drastically changed with a laser printer to a double line, dotted line, heavy black line, gray-shaded bar that may be framed and non-shaded (white), or gray-shaded up to solid black. It may also be a patterned filled bar with up to 6 different patterns set within a frame or left unframed. ~ Page 3 The baseline may be rotated to an upright position, and placed on the left margin or anywhere else on the page. All positions are in inches from the top and left margins and may be located accurately down to 1/1000 of an inch. 3. A ONLY LOGO Letterhead utilizes a PCX image for the entire letterhead. This will permit landscape (vertical) printing down the side of the page or in a circle or anything else that may be created with a PCX image. The ONLY LOGO Letterhead also supports two additional PCX images, a watermark image, and a slogan. All PCX image printing is programmed in fast assembler language that makes images print almost as rapidly as plain text. A large watermark image may require a longer time. This letterhead may be set up in a draw or paint program utilizing text and PCX images as well as the available tools for creating various effects such as shading and fountains. Other PCX images or clip-art may be employed to create separate or combined images. A name and title and the current date may be incorporated into the letterhead or placed anywhere on the page. This is a print time option. A PCX letterhead image, a text-based logo, and a watermark are available at no extra charge with your registration. You will need up to a megabyte of RAM in your laser for fonts and the Only Logo letterhead image. It is unlikely that you will be able to print the watermark unless you have up to 2 megabytes of laser RAM installed. If you are using large images, make sure you have enough RAM. You will also need PCL bitmap soft fonts to download to your HP or compatible printer. PostScript Outline fonts or scalable fonts will not work. PCL bitmap fonts are available from your shareware distributor at very low cost, from discount mail order houses (Bitstream), or direct. An example of a direct seller is Eagle Systems, PO Box 502, Moorpark, CA 93021 (805) 529-6992. Eagle Laser FontPacks are of excellent quality. 510K of actual free DOS Memory and a Hard Disk with 960K of disk space are needed to install the Shareware Edition of Laser Letterhead plus. Free memory available and disk space may be obtained by running a DOS CHKDSK command at the system prompt of your hard disk. The "bytes available on disk" should be at least 960,000 bytes to hold the program files plus about 600,000 bytes to execute the program (a temporary directory is created if the program cannot use enough extended or expanded memory - it is deleted when you exit the program). This will total about 1,600,000 bytes of disk space. Free memory is indicated in CHKDSK by the last line, "bytes free". This should be at least 509,808 bytes. This is your computer ram memory that is available after it is up and running. If you have DOS 5.0 or DR DOS 6.0 or higher, this should be no problem. If you are using a DOS version less than the above, you may have to free up more memory by not running TSR programs or whatever causes you to have less than 510 bytes free. -> NO SOFT FONTS ARE INCLUDED ON THE SHAREWARE DISKS. THE FONTS IN THE SETUP PROGRAM DO NOT EXIST. THEY ARE ENTRIES USED AS EXAMPLES! ~ Page 4 ============================================================================== 3. How the program Memory Manager works... ============================================================================== Several enhancements have been added to the program to speed it up and handle its large size as well as PCX images. Image files are notoriously slow in printing. These routines have been optimized and are written in fast assembler language. Although they are about the size of a font file, it takes only a fraction of the time to manipulate and download them. In addition, extended and/or expanded memory are used to boost all routines into memory, making them available in an instant. The total program, including all modules, encompass' over a megabyte of diskspace. Above 640K, large sections of the program are swapped in and out of expanded or extended memory (or both, if available). After one pass through your laser printer, you will notice a speed-up for subsequent passes. All Memory Manager routines are also programmed in fast assembler language to enhance their execution speed. The built in Memory Manager negotiates for memory upon start-up of the program and attempts to make its best deal with whatever memory drivers you have installed. Many computers have extended memory that is not available and never used by other programs. The Memory Manager will go after it and use it if you permit it to do so (in SetUp). It will search for HIMEM.SYS and utilize memory that is generally not available. It will seek QEMM.SYS, EMM386.SYS, 386MAX.SYS, or any other drivers to secure what is needed. Indicators at the bottom of the Main Menu will show how much extended and/or expanded memory is being utilized. Since all memory is returned after the program is through using it, the amount shown at the Main Menu may be misleading. A trip to the Utility Menu or to print envelopes will usually cause about 512K to be swapped into memory. If all fails, then it will settle for writing to the disk. A subdirectory is created off the current directory upon startup in the event your installed memory, if any, is not sufficient for the needs of the program. Writing to the disk is not fast, but it creates enough swapping room to execute a large complex program. At times you will notice messages quickly appearing at the top of the monitor screen. This generally informs you of what is being done. If a backup directory has to be created quickly, such a message will occur. When the program is completed it returns all memory and erases the temporary disk directories, leaving everything as it was when it started. You have the option of erasing the fonts from your laser printer's RAM, or leaving them installed. The PCX files are erased without disturbing the font files. NOTE: If DOS 5.0 is installed, HIMEM SYS in the Config.sys file must have the /int15=512 switch added if you want to access extended memory: DEVICE=C:\DOS\HIMEM.SYS/int15=512 ~ Page 5 ============================================================================== 4. What you need to use Laser Letterhead Plus... ============================================================================== NOTE: NO SOFT FONTS ARE INCLUDED WITH THIS SOFTWARE. DO NOT ATTEMPT TO OPERATE LASER LETTERHEAD PLUS WITHOUT PCL BITMAP SOFT FONTS. OUTLINE FONTS OR SCREEN FONTS WILL NOT WORK. DOWNLOADABLE PCL BITMAP FONTS MAY BE OBTAINED AT LOW COST FROM YOUR SHAREWARE DEALER OR DOWNLOADED FROM A BBS. THE FONTS ENTERED IN SETUP ARE EXAMPLES AND DO NOT EXIST ON THE SHAREWARE DISKS. CALL 813-544-0212 IF YOU NEED HELP OBTAINING PCL BITMAP SOFT FONTS. 1. An IBM compatible computer with a hard disk and 640K of RAM. 510K of RAM must be free to run LLHP. 960K of disk space are needed to install the files. The best performance is achieved by "AT" type 286, 386, 486 or higher computers because of their memory handling abilities and speed. 2. Operating system: MS DOS 3.0 or higher. The program is designed to be used with most up-to-date systems that utilize a megabyte or more of RAM and a memory manager. Extended and/or expanded memory may be utilized. Laser Letterhead plus supports the HIMEM.SYS driver and can access its extended memory. Expanded memory drivers such as Quarterdeck's QEMM or 386MAX are used as well. If you have any memory driver which conforms to LIM (Lotus, Intel, Microsoft) specifications 3.2 and up, the Laser Letterhead plus Memory Manager will recognize it and use it to its fullest extent. Laser Letterhead plus works best with DOS 5.0 or higher or with DR DOS 6.0 or higher. 510K of free RAM is necessary to run LLHP. The program is text based requiring only menu selections, so it will work with any text or graphics video cards and monitors. For the vision impaired, a large font screen driver is available with the registration. 3. A Hewlett-Packard or Compatible Laser Printer: The software is compatible with all Hewlett-Packard Laser printers except the original Laserjet Model. The new LaserJet Series III, IIIP, IIID, and IIIsi work exceptionally well. All compatibles to HP Series II will work fine. 4a. Computer RAM memory requirements: 640K RAM. Disk Space: The program requires over a megabyte of disk space. With soft fonts and PCX files, almost 2 megabytes of a hard disk is utilized.If you have a expanded or extended RAM and a memory manager such as HIMEM.SYS or QEM386 with at least a megabyte of memory, you will need no additional disk space. Otherwise, the program may have to create over 600K on the disk for temporary file swapping. 4b.Laser Printer RAM requirements: just 512K of RAM to print letterhead text using soft fonts. If you are using the Only Logo selection you will need up to 1 megabyte for the PCX images. If you want to print watermarks with PCX Letterheads, at least 2 megabytes of laser RAM is needed. 5. A SET OF FONTS: PCL Bitmap Soft fonts or cartridge or combined. Ideally ranging from 8 to 25 points. NO FONTS ARE INCLUDED. Scalable or Outline fonts cannot be used. 6. PCX image files: Upon registration you will receive the Basic Custom- izing PCX Pak. You may select, at no additional cost, a PCX Only Logo Letterhead, along with a text-base logo, and a PCX watermark that will be customized to you or your business. You may select these from a wide selection of designs. See the Registration Form for this information. ~ Page 6 ============================================================================== 5. HOW TO BEGIN ============================================================================== THE MOST IMPORTANT STATEMENTS IN THIS HANDBOOK ARE RIGHT HERE LASER LETTERHEAD plus was written, planned, and programmed so you can get up and running as easily as possible. The key for using this program skillfully lies in how you load the SetUp programs and the way options are arranged. Get to know the SetUp programs well, and you will be able to manipulate and vary your output with ease. Printing the actual document is only a matter of answering questions concerning which letter- head setup you want and what options to print. After you make the selections, and the program goes to work. It is straightforward and clear. The Quick Start instructions will show you how to place your fonts into the SetUp program, and the basic selections you may print. The rest is up to you. After completing Quick Start, replace the demo data in Basic SetUp Screen #1, with your own information. When it is convenient for you, go through all the SetUp Screens with the manual handy, make selections, and arrange your letterheads. For now, however, attempt only to become acquainted with the program through Quick Start. The program has been pre-setup and is ready. It is important that you start printing something, even if it is about fictitious aeroplanes and zeppelins and someone named Johnathan Quimbly Flyblind. See how this company setup everything, and then consider how you would do it, given the resources of Laser Letterhead plus. If you believe the logos are too gaudy, or the letterheads improper, then think how you would go about it. Sit down with a pencil and sketch out a better system for you or your company. Don't settle for typing a name and drawing a line under it. Anyone with a simple word processor can do that, and there are thousands just like that out there. Design something different, something that will catch your customer's or client's eye and tell him that your company is the one they want. You don't have to be an artist. Anything your mind can conceive as a letterhead, can be reproduced. If you think you are limited by your laser printer, then you have not really pushed it to its limits. Using the resources available to you with Laser Letterhead plus, you can run your company name around in a circle, print up the side of the page, use three dimensional fountain fill letters, shade and dither to your heart's delight. Where typefaces and fonts leave off, PCX logos, images, and full page watermarks take over and extend it to the limits of your imagination. Before inserting your own data in SetUp, print out all the various letterhead styles of the Ace Aeroplane and Zeppelin Company. If you have the slightest spark of creativity in you, this program will kindle it and start it burning. Draw some sketches, if it helps. We have a Basic Customized PCX Pak that will help you do it. We will be glad to send the Pak to you when you register the product with us. We'll help you create attractive letterheads and send you the customized PCX images you need to get up and going. ~ Page 7 Is all this an attempt to get you to register? Well, Yes and No.... No, if you do not like the program. Toss it..or place it in one of those overcrowded file cases and forget it. And yes, but only if you like what you see. We will let you be the judge. Follow the Quick Start Instructions and get up and running. Print a few letterheads from Ace Aeroplane and Zeppelin Company and get an idea of what is possible. Then put in your company data and we are sure you will send off for the customized PCX images that you received with your registration. If you already have your own PCX logo, try your hand at setting it up on a letter and mingling it with other images and watermarks. If you need a format changed to PCX, check the Registration Form and see if we can convert it to PCX format. The Quick Start Instructions will launch on your way rapidly. On start up, Laser Letterhead will immediately configure itself for your computer. Later, you may adjust this configuration in SetUp to your preferences. All default settings are being used, and the program is fully loaded with PCX images. If you have only 512K of laser printer RAM you are limited to soft fonts and possibly one small Special Logo. Unless you plan to use your printer only for printing text in small documents, 512K of RAM will not get you very far. If you really want to enjoy having a laser printer, consider upgrading to at least 2 megabytes of RAM. Until you reach that point, you will have to count every byte whenever you print a document containing graphics images. For the vision impaired, Laser Letterhead plus is available with a large font screen driver. You will receive the Vision Disk that is used with the install program. This disk contains additional aids to help you customize the screen to your needs. This is available on the registration form included with this Handbook. There is no additional charge. NOTE: You may bring this Handbook up on screen while running Laser Letter- head plus if you Press Function Key F1. This does not work in TextWriter. TextWriter has its own F1 Help while in the ADD or EDIT modes. ~ Page 8 ============================================================================== 6. ** QUICK START INSTRUCTIONS ** ============================================================================== These Instructions Assume You Are Using Soft Fonts. If You Intend to Use Cartridge Fonts, You Only Need to Enter Them Properly in Font SetUp. Go to SetUp in this Handbook and enter the font names exactly as instructed. AFTER INSTALLATION (README.DOC FILE), YOU MAY QUICKLY USE LASER LETTERHEAD PLUS BY USING THESE INSTRUCTIONS: YOU WILL BETTER UNDERSTAND THIS PROGRAM, HOW IT WORKS, AND HOW TO MAKE CORRECT ENTRIES INTO SETUP IF YOU DO THE FOLLOWING: 1. The program is pre-setup for a DEMO PRINTING SESSION if you have a set of soft fonts ready. Any PCL bitmap soft fonts, such as Bitstream or Type Director are fine. FONTS IN POSTSCRIPT OR TRUETYPE FORMAT WILL NOT WORK. This Quick Start assumes you know a little about fonts. But if you do not, don't worry, follow along... It's really not that difficult. Along the way we will offer easy options. 2.The INSTALL program will set up the program so it would be ready to use. If want to change the drive and directory where the program is located, or the location of your soft fonts, rerun the INSTALL program. Internal changes regarding the location of your fonts and the path to them, are placed in the program and you will not be able to download fonts or do any print functions without the correct information given to INSTALL. -> Hint: By placing your fonts in the same directory as the program, you will be able to view them by pressing Function Key F10. When you are using Font SetUp - Screen #2, F10 will run a DIR on the current directory. This makes it easier to enter correctly the names of the font files. 3.If you do not know the names of your fonts, and did not place them in the same directory with the program files, do a "PRINT SCREEN" on the directory where they are located. You will need to know the correct names, point size, and orientation to enter them in SetUp. -> Hint: Taking the last hint a step further, you could first install your fonts in the current directory, and when all is entered properly save the LETTER.DAT file onto a diskette. Move your font files to a directory of choice, reinstall the program, and copy LETTER.DAT to the current directory. This way you could use F10 to view them for correct entry. IF YOU DO NOT HAVE PCL BITMAP SOFT FONTS, DO NOT EXPECT THE PROGRAM TO WORK PROPERLY. IF YOU DO NOT KNOW HOW TO OBTAIN PCL BITMAP SOFT FONTS, CALL 813-544-0212 FOR HELP. THE PROPER FONTS ARE CRUCIAL TO THIS PROGRAM. 4. Type the letters LP to start the program. After reading the initial shareware screen, strike <ENTER> to remove it. The title screen will appear. You may again strike <ENTER> to remove it also. The program will then begin its initial configuration and search for extended or expanded memory. Many computers have a megabyte or more of memory installed. If this is your situation, Laser Letterhead will attempt to place some of its programing into this memory. You will be asked to turn your laser printer on and connect it to your computer. The program will offer to download your soft fonts for you. ~ Page 9 REPLY using "N" FOR "NO" at this time. You will have to place your fonts into the SetUp program before you may download them. The program will settle down at the Main Menu. The MAIN MENU is the screen that leads you to all other modules and selections. 5. To enter your fonts in setup, you must first go to the SETUP program. Select SetUp Program or "S" at the Main Menu. When the Setup Menu appears, Press "FONT SELECTION" or "F" on the Setup Menu. You will then be in "FONT SETUP - SCREEN #2". 6. If font sizes are not a problem, use sizes near those already entered: 24pts,18pts,12pts,10pts, 14pts for portrait orientation, then 14pts and 12pts for landscape. Otherwise,come fairly close. You may find that you can use the same fonts in different positions. Make sure you have portrait and landscape fonts in the correct locations. If your laser printer automatically rotates portrait fonts, you may find that the soft fonts that you are using may not cooperate. To be sure of a good print out, place real landscape fonts in the positions indicated. Replace the font names in font setup with the names of the fonts that you are using. Remember that the font names placed in font setup when you received the program are only there as examples. They do not actually exist on disk. Leave the column on the far right just as it is with "" entered. This indicates that you are using soft fonts and not cartridge fonts. If you are using cartridge fonts you must enter them in a special way. Go to that section in the handbook and enter as shown. We do not recommend using cartridge fonts until you become familiar with the program. 7. If your soft fonts are in with the program files in the current directory, press FUNCTION KEY F7 and all files will be displayed on the screen. BE VERY CAREFUL ENTERING THE NAMES OF YOUR FONT FILES. Most commonly, the numerical zero and alphabetical "O" are mistaken for each other. The numerical "one" and alphabetical "L" are also victims of mistaken identity. If you misspell a font name or do not place a font in its proper directory, the program will detect it during downloading, and will display the names of the problem fonts on the screen. Some soft fonts have very confusing font file names, with numbers embedded in them that do not reflect their point sizes and jumbled letters that do not reveal their typeface or orientation. IF YOU ARE NEW AT USING SOFT FONTS AND DO NOT UNDERSTAND THE FONT SETUP SCREEN #2 OR WHAT YOU ARE DOING, THEN GO TO THE INSTRUCTIONS FOR THE SETUP SECTION IN THIS HANDBOOK. READ "HOW TO USE SOFT FONTS" AND FOLLOW THE STEP BY STEP INSTRUCTIONS FOR EACH FONT ENTRY. AND REMEMBER - YOU MUST USE PCL BITMAP SOFT FONTS FOR EVERYTHING TO WORK CORRECTLY IN THIS PROGRAM. DO NOT ASSUME THAT YOUR FONTS ARE PCL BITMAP FONTS. READ THE LITERATURE THAT CAME WITH THEM. CALL 813-544-0212 IF YOU HAVE A PROBLEM. ~ Page 10 ============================================================================== 7. DOWNLOADING SOFT FONTS TO THE PRINTER ============================================================================== When all font files have been entered properly bring the cursor down to the bottom of the screen by pressing <CTRL> + <W> or striking the <ENTER> key repeatedly. You will be asked: Is This Correct? Y>es N>o If all is correct, press "Y" for YES and the following will appear on screen: Do you want to Download Soft Fonts to the Printer? Y>es N>o Answer "Y" for YES. All fonts correctly downloaded will be displayed on screen. Any that were not downloaded will not be shown. When downloading is completed, the unsuccessful fonts will be displayed. They will slowly rotate around from first to last. Strike <ENTER> when you have seen all the downloading errors. The screen will return back to Font SetUp, any you may then make corrections. Generally, the problem is spelling or what is entered is not in the directory where it should be found. ON THE OTHER HAND, If 9 fonts were downloaded successfully with no errors, your font entry was flawless. You will exit Screen #2 and be back at the SetUp Menu. Press "R" to leave the SetUp Menu. You will be asked if you wish to S>ave All Changes and Exit SetUp or R>eturn back to SetUp. Select "S" and Exit. You may now retreat back through the menus to the Main Menu (Press "R" to go backwards through the Menus). You do not have to download PCX images. You will, however, need more than 512K of RAM for to use large PCX files. PCX files are rapidly downloaded at print time, and deleted immediately after use. But they do require RAM for the few moments they reside in your printer. If you run out of laser printer RAM, it will not do any harm to your printer. You will get an overflow error, and then be able to finish printing with whatever RAM you had available. NOTE: REMEMBER THAT THERE ARE NO SOFT FONTS INCLUDED IN THIS PROGRAM. IF YOU ATTEMPT TO DOWNLOAD FONTS WITHOUT ANY IN THE PROGRAM DIRECTORY, OR PLACED IN A FONT DIRECTORY OF YOUR CHOICE, YOU WILL RECEIVE MULTIPLE ERRORS AND YOUR LETTERHEADS WILL NOT PRINT. ~ Page 11 ============================================================================== 8.SUGGESTED PLAN ON HOW TO PROCEED FROM THIS POINT ============================================================================== 1. Select Letterhead on the Main Menu. Use the following descriptive material to explain the abbreviations and selections on the various screens. Most of the following is in the same order as it will appear. Attempt to know what you are selecting or rejecting. 2. Print one of each letterhead type. Then go to envelopes. Print an envelope with the return address, return and mailing address, and mailing address. NOTE: Instead of using regular envelopes for practice, select the Business #10 envelope, and use a plain 8.5" X 11" paper folded in half lengthwise, so you may reverse the fold and use it four times. If you like, cut it off at 9.5" so its size with match the business envelope exactly. Also, after printing a few "envelopes", go back to the font menu and vary the point size of the fonts, if you have additional point sizes available. Settle on a point size that looks right on the envelope. (72 points = 1") 3. Use TextWriter to print a document with letterhead, logo, and watermark. Document No. 1 is a sample letter that you may use. TextWriter will auto- matically bring this document up on screen. As long as it is on screen, it is the current document and may be printed. Select "O" for Output to print this letter, then select "Laser Letterhead plus". TextWriter will shift you to the letterhead selections where you may choose your letterhead. After the letterhead is printed, insert an envelope or sheet of paper into the manual slot of your printer. TextWriter will move to the envelope selection screens, where you may select an envelope along with a few other items. Then, the envelope will be printed. You will note that this is probably the fastest letter to envelope printing that you have ever experienced. 4. After this is done go into the SetUp program and convert the data entered on the Basic SetUp and Slogan Screen #1 to your own data. Turn to the section in the handbook that describes each entry in SetUp. Use it as a guide. SetUp is the key to the entire program: it is not meant to be cryptic and the better you understand the shortened terms and entries, the better you will enjoy the program. 5. Screen #2 is the Font Selection Screen that you already completed. The PCX Image File SetUp for Regular, Only Logo, and Special Letter is Screen #3. Make sure you have a good ruler, at least 8" long. Try relocating the images. 6. The Graphics and Text SetUp Screen #4 is next. Have your printed letters handy so you will understand better what you are doing. Use the SetUp instructions below as a guide. After you have placed your own information in SetUp, print some letterheads and envelopes and adjust the measurements and locations of items, if necessary. Somewhere in all of the above, send in your Registration Form so that you may received the basic images needed to produce your own customized letterheads. Good luck, and enjoy Laser Letterhead plus! - END OF QUICK START - ~ Page 12 ============================================================================== 9. PRINTING LETTERHEADS ============================================================================== Laser Letterhead was designed so that you could easily make your way through the menus without the help of a manual. In doing this, you may find some abbreviations and selections on the menu that may not be clear to you. The following is an explanation of terms and abbreviations found on the screens with a detailed description of each letterhead type. Make your selection by pressing the highlighted letter if you have a color monitor. The highlighted letter includes ">" to set if off, as in S>tandard. Monochrome Monitors may easily make selections from words that contain the ">". (Do not attempt to type the ">"). Navigating the entry screens: Use <UP-ARROW> key go upwards or backwards from field to field. Use <ENTER> or <DOWN-ARROW> to go downward of forward from field to field. Tab key is inactive. A. Select paper size IF you are using S>tardard 8.5" X 11" paper, select "S"; otherwise, select any paper size that you have loaded in your laser printer. B. Select placing a date on the letterhead, using logos, printing a slogan, and creating a watermark. How you answer these questions will determine what additional details will have to be supplied later. Examples: If date, today's date? If logos, which ones? 1. Date: If you elect to place a date on the letterhead, it will be included in a. the letterhead area itself for the Regular Computer Generated letterhead, b. where you elected to place it in setup, for other types. 2. Logo: The Regular Letterhead has only one logo, the others have two. The locations for all of them are selected in setup. If you elect to use the logo images, you will print at least one and have the option to print the other. You may use any PCX image, including clip-art, as a logo. 3. Slogan: A slogan is a short phrase of 50 characters. You may use differ- ent slogans on the letter and envelope. The slogan may be place anywhere on the page. The location is selected in setup as well as all the options below. A slogan may be: a. boxed with a choice of 3 different borders or no border. b. gray-shaded from 0% (white - no shading) to 100% (solid black). You may select a gray-shading to match a shaded bar baseline (line, gray-shaded bar, or pattern under letterhead) if one is selected. The slogan and any graphics do not require additional laser RAM. The RAM required for the slogan is included in the font download. ~ Page 13 c. graphic fill pattern of 6 different designs, no pattern, or a shadow. You may select a graphic fill pattern to match the letterhead baseline (line, gray-shaded bar, or pattern under letterhead) if one is selected. d. a frame surrounding the graphic fill pattern in 3 different types or no frame. 4. Watermark: A watermark is a very light image, usually 1% to 5% of the normal image density. It is intended for a background image and may be almost as large as the page. Because of this larger size, you will note that it takes a little longer for watermarks to print. The name "watermark" is used here because it is similar to the watermarks placed on fine paper. A watermark is a PCX image of any text or artistic design. If preferred, a regular PCX image or clip-art of regular density may be used. The location of the watermark is selected in setup. C. Basic letterhead types use the abbreviations C,L,S or O. Each of these are available in a distinctly different personal or business version. The Regular Letterhead is split into a centered or left-justified grouping, as you will see below. That means you may print 8 different letterheads from each setup session that has 3 types of letterhead styles in setup. Then, you may vary your setup entries and print 8 more different letterheads. This does not include the different letterhead variations resulting from including or excluding setup options at print time. 1. Enter any valid date, print up to 99 copies, and select either the P>ersonal or B>usines version. An invalid date, such as 12/32/93 or 2/30/93 will cause an "Invalid date" to appear on the top right of the screen. You must press the <SPACE BAR> to remove this error and continue. The current date is the default date. 2. "C" or "L" describes the letterhead grouping of the "Regular" Computer Generated letterhead. "C" is for "Centered" letterhead, while "L" is "Left" justified. In setup there is only one Regular Letterhead, but at print time you may center it, or left-justify all the text at the margin. Each "C" and "L" version has different personal and business arrangements. Each version may have one PCX logo, a slogan, and a watermark. The letterhead may have a baseline or boxed frame around the letterhead text. The following is selected in setup: a. single line, double-line, dotted line, or no line baseline. b. gray-shaded box around the letterhead, or plain unshaded box, with 3 types of borders or no border. The "C" and "L" selections are those you would use if you have only 512K of RAM in your laser printer. They require no additional RAM other than what you consumed by downloading them. You might be able to print a small PCX logo or watermark if your font files are not too large. ~ Page 14 3. "S" is the Special Logo Letterhead. The letterhead is computer generated, but the user has quite a bit on control. In setup, the letterhead text may be moved horizontally, so that a logo or image may share the letterhead area. If you have limited RAM in your laser, use this selection with a small PCX image. Other options in setup are: a. letterhead may be automatically centered. b. baseline may be: 1. no baseline 2. single thin line 3. double line 4. dotted line 5. heavy black line 6. gray-shaded bar from 0% to 100% shading 7. graphic pattern fill bar with choice of 6 pattern designs 8. both gray-shaded bar and graphic pattern fill bar may have no border, or single line, double line, or dotted line border. c. baseline line/bar may be turned upright and used for left or right margin line or bar or placed anywhere on the page. d. personal name and business title may be located anywhere on the page, including embedding it within a PCX image. However, the use or omission of the personal name and business title is left as a print- time decision. e. date may be automatically centered or placed anywhere on the page, including embedding it within a PCX image. Its use or omission is a print-time decision. f. The use or omission at print-time of two logos or images that may be placed anywhere on the page, embedded within each other, or joined. A slogan and watermark are also selected at print-time. 4. "O" is the Only Logo Letterhead. The letterhead is 100% PCX image that may be designed in any program that manipulates fonts or text and creates graphic drawings and effects with images. A letterhead may therefore run up the left-margin or print text around a circle. a. personal name and business title may be located anywhere on the page. The use or omission of this selection is a print time decision. b. a second PCX image may be placed anywhere on the page, including embedding it within the letterhead image, or joined to it. Its use or omission is a print-time decision, along with a slogan and watermark. c. date may be automatically centered or placed anywhere on the page, including embedding it within a PCX image. Its use or omission is a print-time decision. ~ Page 15 ============================================================================== 10. PRINTING ENVELOPES - THE ADJUSTABLE SIZE ENVELOPE ============================================================================== Printing envelopes differs from letterheads mainly because you have to deal with the address database. The address database saves your addresses so that you may simply select one when you address a letter. Whenever you elect to save an address, it is placed into the address database. You assign the address a short descriptive title that may be up to 20 characters long. The address is then entered into the database and sorted alphabetically by the short descriptive titles and is assigned a list number. When you want to look up an address to place on an envelope, the database may be displayed showing the list numbers, the descriptive title, and the first line of the address. From this display you select the list number of the address. You will always have the opportunity to edit an address before using it. You also have the option of discarding an address after using it, even if you selected it from the database. For addresses you want to keep you MUST elect to SAVE them. Remember...not saving an address selected from the database, will delete it from the database. NAVIGATING THE ENTRY SCREENS: Use <UP-ARROW> key to go upwards or back- wards from field to field. Use <ENTER> or <DOWN-ARROW> to go downward of forward from field to field. Tab key is inactive. When navigating the data base address screens, the same keys above applies. The <LEFT-ARROW> key will carry the cursor to the left without erasing characters. The <RIGHT-ARROW> key will do the same, but to the right. The <BACK-SPACE> key will backspace and erase. The <INSERT> key toggles the overwrite feature. A right-hand number pad may be used for numbers (if you have a number pad) as well as the top row of keys. <CTRL> + <W> combination always saves your entries and brings the cursor down and out of the last field. A. Select the envelope size. For practice use regular paper folded lengthwise and cut off at 9.5". This will be the exact size of the B>usiness #10 envelope, any you may turn it over and refold it so it may be used 4 times. The menu lists all the sizes that Hewlett-Packard supports, plus a few extra. The Monarch, COM-10 or Business Size, DL, and C5. We added the Official #9 and the Small Envelope. Both of these are in common use and must also be recognized. However,what was needed was a size that would handle large catalog envelopes or any size that does not fall under the specific sizes that Hewlett-Packard has defined. For that reason, we have programmed in an Adjustable envelope size that will take any size larger or smaller than those offered by Hewlett-Packard. This section uses the large catalog envelope as an example, but the same would apply to any size envelope. ~ Page 16 1. Templates: In order to do this, we have set up two templates to guide you in measuring the positions for the return address, mailing address, and slogan. These templates are the same sizes of the largest paper sheet sizes that the LaserJet will accept: 8.5"X 11" and 8.5" X 14". Why not just the large 8.5" x 14" size? Many offices never handle anything that large. In fact, many do not have a 8.5" x 14" piece of paper anywhere in the office. Measuring would require taping a piece of paper onto an 8.5" x 11" sheet every time a template was needed. So with two sizes of templates you may pick what is handy and easiest for you. 2. How to use a Template: A template is merely a pattern on which you may position your envelope and measure down from the top edge. The second measurement is taken from left edge of the template horizontally across to the right. These are the normal methods for finding a position in Laser Letterhead plus. The important factor is that the paper must be turned so that the longest length of the paper is horizontal or in a landscape position. This is because envelopes are fed into the laser printer in a landscape position. The edge that enters the laser printer, is where all measurements start. 3. The important Right Edge: Remember, however, we are not really doing that when we measure down from the top and in from the left side of the template. The edge that enters the printer first is the right edge in a landscape position. The program recalculates all that, so don't worry about it. Just keep measuring from the left edge. The only thing you must do, is to place your envelope on top of the template so that the right edge of the template and the envelope are right on top of each other. 4. The other measurement: That takes care of the right edge, but now where do you place the other edge... Top or bottom? That depends upon how your laser feeds the envelope into the printer. If your printer has a manual feed with expandable guides, chances are that the envelope travels down the exact center position of your template. This means that when fitting your envelope onto the template, you must place it in the middle and lined up with both right edges together, so there is equal space on the top and bottom of the template. 5 .Notice how your printer feeds envelopes: If it feeds envelopes into your laser using the top or bottom edge of the envelope against left or right side, then move the envelope up or down on the template to the correct position. The last step is to then measure down from the top for your VER position and from the left edge in horizontally for the HOR position. NOTE --> OPTION: If all of this is too complicated, then there is a simpler method, but it requires making several print outs: Simply guess where you think all the positions are, print an envelope, and THEN measure how much up or down or sideways you have to move each position. Repeat adjusting and printing until you get it right. ~ Page 17 B. There are no abbreviations corresponding the C, L, S, and O of the letterhead since the format on an envelope does not require that type of variance. Usually the font typeface chosen for the return address matches the letterhead typeface. C. There are 3 types of envelope printing procedures: 1. R>eturn Address 2. B>oth Return and Mailing Address 3. M>ailing Address Of these, the return address with the mailing address, and the mailing address only, will call up the Address Database, in the event you wish to use an address that you have on file. D. There is, however, a separate business and personal return address. You will be asked on all screens, except when using the mailing address only, to select a B>usiness or P>ersonal return address. E. Available options for return address, both return address and mailing address, and mailing address. 1. Return Address 1. Personal or Business 2. Plain or Baseline added a. plain address has the 3 lines of text: name, street address, and city, state, and zip code. No baseline of any type is used under the return address. b. baseline: a line or bar under the return address. The length of the baseline is always the same as the longest line of the address. Baseline options in Setup: 1. none - if this option is set, then there is no print-time option to select a baseline 2. single line 3. double line 4. dotted line 5. heavy black line 6. gray-shaded bar with shading from 0% (white) to 100% (black) 7. graphic fill patterned bar with 6 selectable patterns 8. border for the gray-shaded bar and fill pattern bar: a. none b. single line c. double line d. dotted line 3. Slogan: A slogan is a short phrase of 50 characters. You may use different slogans on the letter and envelope. The slogan may be placed anywhere on the envelope. The location is selected in setup as well as all the options that make up the graphics surrounding the slogan. ~ Page 18 d. a frame surrounding the graphic fill pattern in 3 different types or no frame. 2. Both Return Address and Mailing Address a. Return Address (same as above) selection of personal or business is placed after mailing address is entered b. Slogan (same as above) c. New Address or Mailing List: 1. The new address selection will take you directly to a screen that is the exact dimensions of the address area on the envelope - 40 characters by 5 lines. The Mailing List selection will ask if you wish to see the address database to select an address. When the address is selected, it is placed on the above screen - 40 characters by 5 lines. There the address may be edited including the description and label list selection. 2. A label selection box will allow you to place this address on the label list if desired. The label utility located in the Envelope Menu will permit those selected addresses to be printed on labels. They may be switched to envelopes rather than labels, if you prefer, by using BatchMailer. 3. A short description (20 characters) of the address is mandatory, because the Address List database is sorted on the address description. A list number is assigned to the address. When displayed, the list number, description, and first line of the address are displayed. The address is selected by the list number. d. S>ave or D>iscard Address after this printing. 1. Any address, whether new or taken from the address database, may be discarded at this point. If an address is to be placed back into the database or if a new address is to be placed into the database, it MUST be S>AVED by replying with an "S". 2. If the "R" for R>eturn is pressed on any of the screens prior to printing the address, no action is taken to delete the address from the database and no action is taken to save it to the database. If it was chosen from the database it will remain in the database. If it is a new address it is not saved to the database. 3. Mailing Address Only (same as 2b, 2c, and 2d) ~ Page 19 =============================================================================== 11. TEXTWRITER - A SPECIAL TYPE OF WORD PROCESSOR =============================================================================== TextWriter is designed to be an easy and quick compact word processor that permits you to type 44 lines of text on a letterhead page. It will use a fixed space (non-proportional) internal laser printer font, such as COURIER 10 or may use a downloaded font. Fixed space fonts are easy to use and will give you a what-you-see-is-what-you-get arrangement of text on the page. The menus are clear, self explanatory, and not cryptic. The ESC key is used extensively throughout TextWriter, and is usually available to cancel a menu and back out of a process. In ADD or EDIT mode, ESC will bring up the Edit Options Menu. The entire process of writing a letter is reduced to a minimum. You may create a new address for the letter and save it to the Address List. TextWriter will automatically place any address from the Address List, or a new address, on the top 5 lines (or less, if your addresses are shorter) at the left margin. After the letter is finished, you may select to print it immediately. Text- Writer will bring up all letterhead screens and you may select your letterhead, logos, watermark, and so on. When the printing is completed, you will be taken directly to the envelope module, where all the envelope choices may be made. You may remove the letter from the printer and insert an envelope into the manual slot. TextWriter will take the address you had placed on the letter, and display it to you so it may, if you wish, be edited in any way. The envelope is then printed and you may remove it from the laser. It is ready for mailing. A. THE SCREEN MENU BAR ADD EDIT ID PRIOR NEXT FIRST LAST SEARCH REPLACE DELETE OUTPUT QUIT When you first access TextWriter, the Screen Menu bar will highlight the ADD selection and display the first document in TEXT.DAT, the document database file. Use the ARROW KEYS + ENTER to move the highlight to another selection, or merely type the first letter of a selection. The ESC key returns you to a previous menu. ADD and EDIT, will open a new or old document: 1. ADD: Press "A" or move the highlight with the arrow keys to ADD and press ENTER. You may then have the choice of writing a document from scratch, placing an address on it from the Address List, copying an existing document so you may fashion it to your needs, or importing a document. 2. EDIT: The document displayed on screen is the CURRENT document. To EDIT any document, you must first make it the CURRENT document. Do this by pressing "E" or moving the highlight with the arrow keys to EDIT and striking ENTER. Use "Scan for another document on file" on the EDIT menu, the JUMP keys, or SEARCH to make a document the CURRENT document. Then press "E" to EDIT the currently displayed document. The EDIT menu will also let you change or edit the Macro Phrase list to any phrase of your choice. ~ Page 20 ID selection will let you rearrange the order of documents: As you create documents, each one is given a number consecutively. If you delete a document, the number given to it is also deleted. This selection will let you reassign numbers to documents or assign new numbers to documents. This includes reassigning deleted document numbers to another document. You may also switch numbers around on documents, but no two documents may have the same number. TextWriter will always rearrange the documents into their new consecutive order. A document identification number may be changed by first making it the CURRENT document. Then assign it an unused number. Use any number up to 999,999, or a number from an old deleted document. There is no limit to how may times you may access a document and change its ID number. The JUMP keys - PRIOR, NEXT, FIRST, and LAST: 1. These selections let you "JUMP" through the TEXT.DAT file of documents. They are part of the fast document handling system. If you are at the first document, pressing "N" or moving the highlight to NEXT and pressing ENTER will make the next document the CURRENT document. Pressing "N" or ENTER repeatedly when on the highlighted NEXT will page through the entire file. Pressing EDIT twice when a document is the current document will open that document for you to edit. 2. The PRIOR selection works in the same way as the NEXT selection, only it travels backwards in TEXT.DAT to the first document. 3. FIRST and LAST will let you jump instantly to the beginning document or to the last document. If document ID number order is unchanged, the LAST document is always the newest document. SEARCH will let you find any document by knowing one word in it: SEARCH will go through every document on file and find any word. As it rapidly moves through the documents, they will be shown on the screen. Each time it finds the sought-after word, it will stop and ask if it should continue. All of TEXT.DAT will be searched, if necessary. REPLACE any word or phrase with another: 1. When making this selection, you will be taken directly to the field under "Search For" and "Replace with". Place the appropriate words in each field. However, if you wish to CANCEL, first strike ENTER twice to take you through and out of each of these fields. Then strike "C" to cancel. 2. Each field will take a word or a phrase. Every document is search. You may select which occurrences that you want the word or phrase replaced. You may cancel anytime, or you may select to replace ALL without prompting. DELETE a document: The document you wish to delete must first be made the CURRENT document with SCAN from the EDIT menu, the JUMP keys, or SEARCH. When this is accomplished, examine the document carefully to make sure you want to delete it. There is NO WAY that you may UNDO this selection. ~ Page 21 OUTPUT to printer or export a file: 1. Output to Laser Letterhead plus will load the CURRENT document into memory and take you directly to the letterhead module for selection of a letterhead. After the document is printed with your selected options, you will then be taken to the envelope module when an envelope may be printed with the address used on the document. 2. Direct Printing is fast and will print the document without letterhead, logo, or watermark. You may change the format of the document: vary the margins or use double spacing. This will NOT affect the original format in TextWriter... It only affects the printed output. Also, you may use the underline (ALT L to toggle ON or OFF) or bold (ALT B to toggle ON or OFF), Direct Printing will print it with those enhancements. 3. Export document: You may export the document out of the TEXT.DAT file into a disk file in ascii format and may also read a document you have exported by printing it to the screen. To IMPORT a document into TEXT.DAT, use the ADD menu above. QUIT TextWriter: Exiting from TextWriter using the Quit selection will not load a document to print. you will return to the Laser Letterhead Main Menu in normal fashion. B. EDITING OPTIONS MENU AND THE FUNCTION KEYS: EITHER/OR Edit Options Menu: While editing or creating a new document, pressing the ESC key will bring up the Editing Options Menu. All editing options are also available by using the function keys. The Editing Options Menu must be called up while editing or creating a document by pressing the ESC key. However, when the Editing Options Menu is displayed on screen, the Function Keys are DISABLED. To select an item from the Editing Options Menu, type the first letter of a selection or move the highlighted bar to the selection using the ARROW keys and press ENTER. To dismiss the Editing Options Menu, press the ESC key again. When the Editing Options Menu is not on screen, the FUNCTION KEYS indicated below may be used. The Following Selections are Found on the Edit Options Menu and are also accessible by using the indicated Function Keys: F1 - HELP - The Help screen will display screen navigation keys and also the function keys. The two items that may be of interest and are not covered in other sections of the Handbook, are the BOLD ON/OFF and UNDERLINE ON/OFF. If you are direct printing, that is, not printing through Laser Letterhead plus with a letterhead, logo, and watermark, these options are available. If you do use them when printing a full letterhead, they will be ignored. F2 - Insert a phrase - TextWriter will let you use up to 50 phrases of your own construction for insertion into documents. Originally, there are 50 demo phrases already setup in the Macro Phrase List. You may edit /remove/add these phrases by calling up the Edit Menu and selecting "Macro Phrase Editing." ~ Page 22 The Macro Phrases may be used in any document when you are in Edit or Add mode. Place the cursor where you want to insert a phrase. Then press F-2 or ESC and select "Insert a Phrase" from the Options Menu. The Macro Phrase List will pop up. You may scroll through the list using the ARROW keys plus ENTER. However, there is an easier way: Start typing the beginning of the phrase that you want to use while the list is on screen. You will see "FIND:" plus the words you are typing at the bottom of the pop-up window. The highlight will automatically move to that phrase as you type. Strike ENTER when the highlight is on the desired phrase. F-3 - Text Search - See SEARCH above. The TAB key may be used to navigate from field to field. You may search using UPPER/lower case, partial word matching, fuzzy logic (approximate word matching), and choose to start from the top or beginning document. You may stop the search on any occurrence where the word is located. F-4 - Search and Replace - See REPLACE above. The TAB key may be used to navigate through the various selections. Automatic replacement will NOT occur unless you select it. F-5 - Paste Text - Before pasting text from the clipboard, you must have marked the text and cut or copied it to the clipboard, using F-7 or F-8. When pasting text, place the cursor on the exact spot where you want the text to appear, and select F-7. Once text is placed on the clipboard, it may be pasted into ANY document in TEXT.DAT. F-6 - Mark Text - To mark text, place the cursor on the spot where you wish to start marking. Press F-6 and the character above the cursor will be highlighted. More the cursor character by character or line by line using the ARROW keys. The UP/DOWN ARROW keys will mark whole lines, while RIGHT/LEFT ARROW keys will mark single characters. Once highlighted, you may select to copy or cut the text with F-7 or F-8. F-7 -Cut Marked Text - Any marked text will be cut or moved to the clipboard when F-7 is pressed. If you found that you made an error, you may immediately UNDO or replace the text using PASTE or F-5. In effect, the text is deleted from the document, but saved on the clipboard. NOTE: Text that has been cut or copied to the clipboard may be pasted into any document in TEXT.DAT. The clipboard works between documents so that a large portion of text may be copied into one or many other documents using the PASTE feature. After cutting or copying text to the clipboard, close the current document and open another document. Move the cursor to the desired position and press F-5 to paste the text into that document. PASTE does not remove the text from the clipboard. You may PASTE the same text repeatedly. However, if you QUIT TextWriter or go to another module, the clipboard is cleared. F-8 - Copy Marked Text - This selection will not delete or remove text from the document, but creates a copy on the clipboard. If you wish to make a copy and paste it in the same document, use F-8 to make a copy on the clipboard. Then move the cursor to another place in the document and press F-5 to place it there. Or, if you wish to copy text into another document, mark the text with F-6, and copy it to the clipboard with F-8. Then close the current document and open the target document. Place the cursor where you want to insert the text, and press F-5 to paste the text in that document. ~ Page 23 F-9 - Zoom in or Out - The F-9 key is a toggle. Pressing it once will ZOOM out to the largest text display possible for your video adapter. Pressing it again will ZOOM it back in. In order to use this feature, you must be in EDIT or ADD mode in the current document. Registration - This selection appears on the Edit Options Menu. There is no Function Key equivalent. Pressing "S" will display the registration screen that appeared when Laser Letterhead plus started up. This screen contains important registration instructions. F-10 - Exit and Save - While in EDIT or ADD mode, you may save and exit the current document by pressing F-10. QUIT on the Editing Options Menu will not save your work. If you decide to revert back to the original document, QUIT will undo all editing. You will find that F-10 is used through out TextWriter to SAVE and EXIT. If you are on any TextWriter menu screen and wish to EXIT press F-10. C. THE OUTPUT OPTIONS: PRINTING, EXPORTING, OR DISPLAYING A DOCUMENT 1. Laser Letterhead plus - This selection will load the current document into memory and take you directly to the letterhead module to select a letterhead, logo, watermark, and all the other available options. The statement "Text- Writer Document is loaded to print. . ." will appear at the top of screen. After printing the current document, TextWriter will then take you to the envelope module where an envelope will be printed using the address placed on the TextWriter document. This is a fast way to print a document and address an envelope. On the Direct Printing Menu there is a selection "Counting and printing" that will let you choose how high on the printed letterhead page to start TextWriter's body of text and the font to use for the task. NOTE: IF YOU WISH TO STOP PRINTING AND RETURN TO THE MAIN MENU WHILE "TEXTWRITER DOCUMENT IS LOADED TO PRINT" ARE AT THE TOP OF THE SCREEN, MERELY PRESS THE "R" FOR RETURN AT ANY MENU. IF YOU WANTED TO PRINT THE CURRENT DOCUMENT IN LLHP WITHOUT ADDRESSING AN ENVELOPE, PRESS "R" IN THE ENVELOPE MODULE TO RETURN TO THE MAIN MENU. 2. Direct Printing - Direct printing bypasses Laser Letterhead plus, so you may print directly to your laser printer. It is very fast and once invoked takes only a few seconds. This is handy when you want a quick print out of a document, or a second page of a letter. Sometimes you may want a copy of a document for reference, or to place in a client's folder. The "Edit format of document for output" selection will let you select the margins, lines per page, single/double spacing, and top/bottom margins. Note that you may use UNDERLINING and BOLD print in direct printing. See the Help Screen by press- ing F-1. 3. Export - "Write or Export document to a file" - This process has been made very simple with self-explanatory menus. The file being exported will have to be given a name.You may see a list of files exported to the disk or view files. If you wish to import one of these files into another word processor, that word processor must have the capability to import ASCII files. Most word processors have little trouble doing that. Text Editors, such as DOS 5.0's EDIT are able to utilize ASCII files. If you wish to IMPORT an ASCII file into TextWriter, you may do so using "Import a document" on the ADD Menu. This will place that document in TEXT.DAT for fast access by TextWriter. ~ Page 24 D. COUNTING DOCUMENTS When TextWriter starts up, it normally counts and verifies all documents on file and sets them up for fast access. Then, as you go through documents, it keeps track of where you are in TEXT.DAT. This is a very handy reference, but it may create a rather long start-up delay if you have a few thousand docu- ments on file. If you want to save time, you may turn off initial document counting and verification process. Select "Output" from the Screen Menu Bar. Next, select "Direct printing or export." Lastly, select "Setup defaults: counting and printing." This will bring up the Default Settings for Text- Writer. The "Turn Document Count On/Off" selection should then be turned OFF. E. QUIT TEXTWRITER You may exit TextWriter by printing the current document in Laser Letterhead plus, or select "QUIT" from the Screen Menu Bar. "QUIT" will exit you back to the Main Menu of Laser Letterhead plus WITHOUT loading the current document to print. ~ Page 25 =============================================================================== 12. BATCHMAILER - PRINTING ENVELOPES IN QUANTITY =============================================================================== A. GENERAL DESCRIPTION BatchMailer provides an easy way to print the Address List on envelopes. Most mass letter addressing on a laser printer simply has the computer feed the data to the printer. If you do not have an automatic envelope feed mechanism, you must hand-feed the envelopes and develop a good sense of timing. It is up to the operator to keep up with the needs of the printer, while having little control over what the laser printer is doing. If you have automatic envelope trays, you usually have to hurry to refill or insert a filled tray. A paper jam may mean that the entire list or parts of it may have to be printed again, resulting in duplications and waste. There is no way to stop the printing and resume it again. If the telephone rings, you cannot quit to answer the phone. If the printer runs out of envelopes, the printing may have to begin all over again. When finally the whole print job is finished, it feels like you had run a race with your printer. It is not something you may enjoy doing. BatchMailer provides a way for you to control the laser printer and turn the process around. It has the ability to send commands to the printer controller and to place your printer into "idle" anywhere in the printing process. It works at the speed you select. You have a choice of methods to use both for manual and automatic envelope printing. You may even stop in the middle of a print job and take a coffee break. If you so choose, you may inspect each address on screen before printing it, or bypass it. You may stop or cancel the printing whenever you wish. You may use your address list in different ways. If you want only a few addresses from the entire list, you may select only those you want, and skip the rest. You may select from the label list, the non-label list, or the entire Address List. The laser printer works for you, not against you, and it is always under your control. ----------------------------------------------------------------------------- NOTE: The LABEL LIST are those addresses that are marked with a "Y" in the lower right of the screen when an address is created or edited. The ShareWare Version of Laser Letterhead plus has the label printing utility in the envelope module. If you start your Address list and Label List when using the Shareware Version of LLHP, you will still be able to use it in the Commercial Edition that you will receive when you register LLHP. This is done by copying Address.DAT and Counter.DAT from the Shareware Edition into your the same directory as the Commercial Edition program files. BatchMailer will also permit you to use the Label List on envelopes. See below for information. ----------------------------------------------------------------------------- If a paper jam occurs, BatchMailer will shift the laser into idle, sound a tone, and wait for you to repair the problem. When you resume, the address that was to be on the jammed envelope will be printed on the next envelope after the jam is cleared. If you are using automatic feed trays, BatchMailer will keep track of the number of envelopes in each tray. There may even be different quantities in each tray. When a tray is empty, BatchMailer will sound a musical scale, shift the laser into idle, and wait for you to refill the tray. When you are ready, it will restart and pick up where it left off. ~ Page 26 You may leave the printing unattended if you have automatic feed trays, and BatchMailer will monitor the printer. If anything occurs that needs your attention, BatchMailer will again place the laser printer into idle, sound a tone, and wait patiently until you can attend to it. B. WHERE TO FIND BATCHMAILER The BatchMailer Module is integrated into the Envelope Module. You should press "E" for Envelopes at the Main Menu. This will take you to the Envelope module and the Envelope Size Menu. The first step when printing an envelope, is to select the envelope size. C. SELECTING AN ENVELOPE SIZE Any envelope size may be selected for BatchMailer, including The Adjustable Envelope size. Mass printing on large catalog envelopes is as easy as printing regular business size envelopes. (See the instructions for using the Adjustable Envelope selection.) Only one envelope size may be used for each batch print job. If another size is needed, print all those needed for one size in one batch first, and then print those needed in another size envelope in a later batch. NOTE: IF THE MANILA CATALOG ENVELOPES ARE TOO THICK FOR YOUR LASER PRINTER TO ACCEPT, TRY USING THE WHITE CATALOG ENVELOPES THAT ARE PRINTED ON A LIGHTER STOCK. THE WHITE CATALOG ENVELOPES ARE LIGHT ENOUGH TO BE USED IN MOST LETTER CASSETTES THAT WILL ALLOW AUTOMATIC FEED. THE ENVELOPE CASSETTE FOR THE LASERJET SERIES II AND LASERJET III WILL ACCEPT THE WHITE 9.5" X 6.5" CATALOG ENVELOPE. D. THE PRINT SCOPE MENU The Print Scope Menu appears immediately after the envelope size is selected. This menu is in reference to how many address selections you intend to print. Single Address Selection is the regular envelope printing process. Select B, for the mass printing selection or BatchMailer. All menu screens after the BatchMailer is selected from the Print Scope Menu will be for the BatchMailer program. E. FEED METHOD The Feed Method may have been a selection that you rarely changed in the regular envelope printing process. BatchMailer requires that you either reselect a feed method, or again choose the same method as you had used with the Single Address envelope printing. This is because BatchMailer's menu screens will change according to the Feed Method Selection. If your laser printer will utilize only manual feed, you may find that your paper tray may accommodate a stack of envelopes so that you are able to use automatic feed. (See the above NOTE about using catalog envelopes with automatic feed). The Manual Adjustable and Auto Adjustable Env selections are not standard Hewlett-Packard envelope sizes. They have been created for use with Laser Letterhead plus and will take envelopes of any size. This would be the selection to use if you are attempting to use your trays as automatic envelope feed trays. ~ Page 27 F. SELECTING ADDRESS LIST PORTIONS BatchMailer allows you to select which part of the Address List you would like to print. You may select from three groups: Those addresses you marked for the Label List, those not marked for the Label List, and the combined total list of all addresses. However, this may be unnecessary, since you do have the ability to go through the Address List and pick any address and print it. G. The Manual Modes Manual and Automatic Tray Feed each have three modes of operation. Two of these modes, pause mode and normal mode are similar for each. The second mode, however, is quite different in both cases. The following is a description of each mode: 1. Manual Feed Pause Mode: The laser engine is placed into idle between each envelope. Since you are controlling the computer and the printer from the keyboard, it is important that the laser printer be close to, or adjacent to, the keyboard. This selection also gives you ability to examine the address on-screen and to skip any that you do not want to print. You may also cancel the printing at any time. It is this mode that also allows to you go through the Address List and pick and choose the addresses that you want to print. When finished, you merely cancel the printing and end the session. If your use of the address list requires that you use only several addresses at a time, you may find this method easier than using the regular single address selection used with ordinary envelope printing. 2. Manual Feed Timer Mode: The Timer Mode works best for printers that are out of reach of the keyboard. BatchMailer will shift the laser printer into idle for a specific period of time between printing each address. This idle period, between 10 and 60 seconds, may be selected by the user. The Timer Mode will display the address on the screen, but the user does not have the ability to skip or bypass an address. It is assumed that the keyboard is not within reach. Use Pause Mode if this type of Address List editing is required. 3. Manual Feed Normal Mode: This mode sets the laser at its normal speed with out any counters. BatchMailer will monitor the error codes generated by the printer. If the laser runs out of envelopes or an envelope jam occurs, Batch- Mailer will shift the printer into idle until the problem is resolved. In the case of a jammed envelope, however, as in other modes, the last address will be repeated on the next cleared envelope. Since there are other more controllable modes available, this option is not recommended for general use. For those who prefer to operate the laser printer in a mode close to the normal uncontrolled manner of regular printing without BatchMailer, it is available, but with safeguards. ~ Page 28 H. THE AUTOMATIC FEED TRAY MODES Lasers having automatic feed envelope trays or bins require a different type of handling than manual feed lasers. Here the concern is how many envelopes are in the tray and this is usually not easy to calculate while the printer is working. Some software will abort printing if the "timeout" print time is exceeded. If you have spent too much time filling trays, the entire process must start again. BatchMailer does not use the "timeout" method that almost all other software depends upon. Therefore, even when the printer is batch printing with all trays loaded, the laser may be shifted into idle and held there indefinitely. In addition, BatchMailer keeps track of the number of envelopes that have been printed and how many are left in the trays. When it gets to the last one, it sounds a musical scale and switches the laser printer into idle. You may take as long as you wish to change trays or replace envelopes. When ready, press a key, and the laser starts up again. If there is a paper jam or you miscounted the envelopes in the tray, Batch- Mailer sounds a different tone, and holds the laser in idle, while you take care of the matter. Then, it gently starts and resumes where it left off. 1. Automatic Feed Pause Mode: The Automatic Feed Pause Mode is similar to the Manual Feed Pause Mode, except it has the luxury of not having to insert envelopes into the laser. You may position yourself at a desk and control a laser across the room. You may examine each address on-screen, and skip any that you wish to omit from that printing. 2. The Automatic Feed Tray Mode: The Automatic Tray Mode is for those times when you have a specific address list that must be printed as quickly as possible from beginning to end. It has been optimized for speed and to take advantage of anything that your computer may contribute to enhance its abilities. If your computer has additional extended or expanded memory available, BatchMailer with utilize it. BatchMailer makes one pass through your laser and loads as much of the program and the Address List into memory as is available. If no extended or expanded memory is available, it will use conventional memory. As a result, the first address will print slower than those after it. All subsequent passes are done at your laser's highest page per minute rating, while BatchMailer keeps count of the envelopes in the tray. When the tray is empty, a musical scale sounds, and the laser printer is placed into idle while you fill or exchange the tray. When a key is pressed, off it goes again. Initially you must enter the number of envelopes that you are placing into the tray. Every time the tray is refilled you will be asked how many you have placed in the tray. However, you need not place the same number of envelopes into it. However, it is important to enter the exact number of envelopes placed into that particular tray. If your count is off, BatchMailer is very forgiving. It will place the laser printer into idle when it detects that the tray is empty and tell you that there is a problem. You will have to refill the tray at that time. ~ Page 29 3. Automatic Feed Normal Mode: The Automatic Normal Mode uses no counters or tray filling pauses. BatchMailer does, however, monitor your error codes in the printer. If a paper/envelope jam occurs or the tray runs out of envelopes, BatchMailer will detect it and shift the printer into idle until the problem is repaired. Like the Manual Normal Mode, this is close to operating the laser without BatchMailer and is not recommended except for those who prefer to count and keep track of the trays themselves. If you decide to register Laser Letterhead plus, you will receive a printed Handbook containing detailed instructions and illustrations showing you how to use BatchMailer. Unfortunately, a Handbook on disk will not permit the use of illustrations. ~ Page 30 =============================================================================== 13. PRINTING MAILING LABELS =============================================================================== When you create a new address or edit an old one, there is a box at the lower right of the screen marked LABEL?. If you answer "Y" for yes, this address will be placed on the label list. The label list is a part of the regular Address list that is set aside for printing labels. The label printing utility is located in the Envelope Module. The Envelope Size Menu has a selection "N>o Envelope: Print Selected Mailing Labels." The "Selected Mailing Labels" are those in the Mailing List that you have marked with a "Y" for LABEL?. Select "N" and you will be taken directly to label printing. The following screen will appear: Print__Set(s) of Labels. Is the Laser Printer Ready? Y>es or, R>eturn to Prior Program:[ ] 18 Labels to Print You are informed of how many labels you have marked for label printing. Across the bottom of the screen also note: "Use 4"x1" 2-Across 20 Labels/Sheet - Labels for Laser Printers" From perforation to perforation, this label size is 4 1/4" x 1" and is the same as the Avery #5261. Avery laser labels are slightly shorter in length due to vertical gaps between the columns of labels. There is no exposed adhesive in these gaps and they are specifically constructed for laser printers. Hewlett-Packard recommends using Avery labels in their LaserJet printers. Do not use labels made for copiers or dot-matrix printers. This size will give you 20 labels for each sheet and is less expensive than using larger labels. The drawback is that if 5 lines are used for each label, the last line comes close to the bottom of the label. Most businesses will undoubtedly opt for the lower cost over the symmetry of the white space around the printed label. However, if that is a factor, you may use only 4 lines for addresses that are marked for labels. For the above 18 labels, you would only need one sheet of 20 labels. If you would like to add several labels to the list, you may back out now by pressing R, and then use the EDIT feature on the Address List Maintenance Menu to edit your Mailing List and add more labels to the label list. Notice that the quantity of labels above is measured in SETS. This means that if you request 2 sets, the printer will print duplicate sheets of EACH page of 20 labels. Unlike the Return Address labels where you are requesting sheets of identical labels, you are asked here how many complete sets of 18 labels you want. ~ Page 31 Before printing the labels, it is often wise to print out the labels on plain paper so you may see how they will appear. If you do so, take the opportunity to edit the labels carefully, so you will not waste any or incur returned mail on any that contain errors. Also be aware that you will be using COURIER 10, an internal font, for this printout. COURIER 10 is a good font for this purpose, since it produces an easy-to-read address that does not have to match the letterhead or return address. You need not make any changes in SetUp for this printing. COURIER 10 is selected by the program. Your printing quantity is not restricted to 99 labels but whatever number you have marked for Address Labels. Only the number of SETS is restricted to 99. ~ Page 32 =============================================================================== 14. THE SETUP PROGRAM ON THE MAIN MENU =============================================================================== Press "S" for SetUp from the Main Menu, or move the highlighted bar to SetUp and strike ENTER. You will then see the 4 Selections for the SetUp Programs. Only an outline will appear here since each line of the SetUp program is handled in detail later on in the Handbook. This brief summary below also appears there, but that section contains detailed instruction for each entry line. 1. Basic SetUp - Screen #1 Word Processor information, Port, Extended/Expanded Memory, and the temporary erasable directory; How you want the date to appear on letters, and which typefaces you want the program to transform into bold type; filling in fields as you want them printed; the letter and envelope slogan or phrase and what type of graphics (or none) that you want with them. 2. Font SetUp - Screen #2 A mnemonic description of each printed line and entry fields for the soft font or cartridge you wish to use for that line. 3. PCX Images, Logos, or Watermarks and Printing Locations - Screen #3 a. Regular Letterhead Logo, Business and Personal, totaling 4 Image Files. b. Only Logo, Business and Personal, a total of 6 Image Files. c. Special Designed Letterhead, Business and Personal, 6 Image Files. A combination of up to 16 different Logos, Images, and Watermarks may be used. Actually, these are locations for the images that you may have. You do not need anywhere near 16 images. Three to six images could be located in 16 positions on 3 different types of letterheads in a business and personal version. All locations require two coordinates in inches: a. down from the top margin, b. from the left margin to the right. Measurements are accurate to 1/1000th of an inch. If you register the program, you will receive an automatic conversion module that will also let you use centimeters or inches. If you have 2 megabytes or more of laser RAM, you may pretty well use all the images you wish. If your laser printer has only 512K of RAM, do not plan to make great use of the PCX image files. You will need at least one megabyte of printer RAM to accommodate your soft fonts and one Only Logo letterhead. You will not be able to use the watermarks with the Only Logo letterhead unless you have almost two megabytes of laser printer RAM. 4. Laser Graphics and Text Setup - Screen #4 a. Regular Letterhead: Select baseline design or letterhead box frame type; if shading is selected, degree of shading from 0% (white) to 100% (black) may used. All between 0 and 100 are varying shades of gray. ~ Page 33 b. Only Logo Letterhead: Position the date,personal name and business title, if used. The positions may even be within the letterhead image. Using 99.999 for the date's horizontal position will automatically center it at the vertical position chosen. c. Special Design Letterhead: Position the letterhead body of text on a horizontal plane on the page or automatically center it; separate settings required for manually set business and personal versions; select graphics for base, if one is used; turn base upright for a vertical bar; position date and personal name and business title; Using 99.999 for the date's horizontal position will automatically center it at the chosen vertical position; all degrees of shading are selectable. 100% is solid black and will obscure any printing in the same area. d. Envelope: Select graphics for baseline under return address with lines, shaded bar, or a patterned bar; all degrees of shading are selectable. ~ Page 34 ============================================================================== 15. THE DOS SHELL OR GATEWAY ============================================================================== The DOS Shell or gateway permits almost any program to be run from inside Laser Letterhead plus. This is especially important if you have downloaded fonts and have already gone through the first pass on the printer. All subsequent passes will now be much quicker, but if you leave the program, you will have to go through the initial first pass again. The DOS Shell makes it possible to "leave" the program, run other programs, and then return to Laser Letterhead plus and be able to pick up right where you left off. (If you need only to use your DOS based word processor, use the word processor selection on the Main Menu after you have installed it in SetUp). Running other programs from within a program is often a hazardous process with many shells, but not with Laser Letterhead plus. When you use the DOS Shell or gateway, Laser Letterhead plus is placed into extended or expanded memory (or saved to the disk if you do not have enough extended or expanded memory). All but a small 11K is tucked away, so large programs may run easily from the gateway. When the program starts up it sets aside an area that it may use if there is no expanded or extended memory available. This is the directory WORKAREA (unless you have changed the name in SetUp). Even if you do have the memory available, the directory will be created in the event that memory runs out. If the WORKAREA directory is destroyed, or inadvertently deleted while the program is running, the program will recreate it. If more room is needed or the program estimates that greater writing room may be required, an emergency directory will be opened called LLHPV3. When you leave the program, all files in these directories are deleted and the directories themselves are removed leaving no trace of their former existence. The files that were created in these directories may total around 500K or more. If you do not have the extra memory, be certain that you have at least this much extra temporary disk space. ~ Page 35 ============================================================================== 16. CALLING UP YOUR WORD PROCESSOR FROM THE MAIN MENU ============================================================================== Laser Letterhead is shipped with a dummy screen installed as the word processor. When you call up the word processor, this screen will read as follows: - PLEASE NOTE - Your Word Processor may be installed here. Go to the SetUp program, call up the Basic SetUp Screen #1. Remove all the information on line #1 for the Word Processor. Insert the Drive, Directory, and File name that calls up your word processor. Then you may delete WORDPROC.EXE from the directory. Press Any Key to Continue The above instructions are for DOS based word processors. Windows 3.0 users may call up Windows from within Laser Letterhead plus, but if you have Windows 3.1 you will not be able to do so. The following instructions apply only for Windows 3.0 users and should be not be followed if you have Windows 3.1 or higher: You may run any Windows 3.0 application from inside Laser Letterhead plus. Both programs may use HIMEM.SYS together if you have DOS 5.0 or later. For example, if you use Word for Windows, there are two ways of entering it into SetUp. One is to use WIN to call up Windows first. Then you may select your word processor icon or any other Windows program from inside Windows. The other is to call up the word processor directly. You must first create a batch file that will do this for you. It is easy to create a batch file with DOS 5.0. Use the Edit or line editor that comes with DOS 5.0. Think of a good name to call your batch file, as you will use it to call up both Windows and your word processor. We will call it "WORDPRO". It cannot be over 8 characters long. It's file ending is "BAT". Type the following at the command line: EDIT WORDPRO.BAT The screen will flicker a few times and EDIT will come up. Then type the following at the top-left of the screen: WIN WINWORD WIN is the command to call up Windows. WINWORD is the command to call up Word for Windows. Place the command name of your word processor in place of WINWORD, if it is not Word for Windows. Those two words are all you need in the batch file. ~ Page 36 Now, press the ALT key to highlight the FILE selection menu bar at the top of the screen. Press the down arrow key, and the FILE MENU will pop down. Press S for SAVE. This creates your batch file. The FILE MENU will pop back up. Press ALT again, then down arrow, and X to EXIT the EDIT program. To test your batch file, type WORDPRO at the command line. Windows should come up and if the name of your word processor is correct, that will come up also. If you have to make corrections to your batch file, merely type EDIT WORDPRO.BAT and go through the above again. Go into Laser Letterhead plus, Basic SetUp, and enter at item #1, the name of the drive where Windows is located. For the Windows Directory, use WIN. For the FILE entry, type WORDPRO. Press CTRL + W to save your entry, and answer Y for Yes that all is correct. Press R to return at all menus until you are back at the Main Menu. Press the Word Processor selection, and both Windows and your word processor should come up. Whenever you select your word processor from the Main Menu, you may use any of Windows applications along with your word processor. If may use all features of Windows, including exiting to the DOS prompt. When you exit from Windows, you will again be back inside Laser Letterhead plus. - End of Instructions for Windows 3.0 users - ~ Page 37 ============================================================================== 17. Selecting A Feed Method - Function Key <F8> ============================================================================== Function key <F8> is used to select the proper feed method. The feed methods available to you may differ from those described below. This varies widely in compatible laser printers as well as some models of the LaserJet. The program, therefore, uses all commands available in the Level IV PCL command language, and if an error in selection occurs, will attempt to find the command nearest to your selection for your laser printer. If you are in the letterhead section when you press this function key you will see this screen: Paper Feed Method 1. Manual Paper Feed 2. Automatic Paper Feed 3. Tray 1 or MP Feed 4. Tray 2 or LC Tray 5. Paper Deck Feed Select One Number:[ ] If you have a LaserJet 500 plus, Tray 1 and Tray 2 options are available. A Series II-III utilizes Manual Feed and Automatic Tray Feed. In addition, the Series IIP-IIIP supports LC Tray Only (Optional Lower Cassette Tray). Automatic Tray Feed is the same as the MP Tray or Multipurpose Tray on the Series IIP-IIIP or the Control Panel setting for Tray: BOTH, if you have the Optional Lower Cassette. The error system does a good job finding the correct method, but if it fails, an error message may result. The envelope section will display the following: Envelope Feed Method 1. Manual Env Feed Slot 2. Manual Adjustable Env 3. Auto Adjustable Env 4. Auto Upper or MP Tray 5. Auto Lower or LC Tray 6. Auto Paper Deck Bin 7. Auto Env Feeder Bin Select One Number:[ ] If you have a Series II printer, unless you purchased an Envelope Tray Feed Cassette (#92295F), you do not have Automatic Tray Feed, and must select Manual Envelope Feed. Or, if you have a Series IIP you must have purchased the Optional Lower Cassette Tray (#33472A) with Envelope Tray (#92275F) to utilize automatic feed for envelopes from the Optional Lower Cassette Tray. The Series III and IIID also has an optional automatic feed for envelopes. Selection of feed methods for paper is separate from the envelope feed selection, since most users will have different options and needs. When you are in the letterhead section, what you have selected there will remain as the default feed method until you change it. You may go to the envelope section and use a different method, and that will be the default method only for envelopes. ~ Page 38 Remember for either section, if you selected a Manual Feed and change your mind at print time, press CONTINUE RESET (or a similar RESET key on your printer) on the Control Panel to switch to Automatic Feed and override the Manual selection. After making your selection as to paper or envelope feed method, you will be asked to confirm your selection and the screen will revert back to the original program. Remember that all the complicated job size settings and tray selections are done here within Laser Letterhead plus. Do not attempt to use your Control Panel settings, other than the above RESET, because the program will over-ride those and replace them with what you have selected here. When you are finished using Laser Letterhead Plus, all the default settings you have in your original setup at the Control Panel will be returned just as they had been prior to running the program. And, in the same manner when you return to Laser Letterhead plus, the settings you had made when you last used it, will be reinstated and sent to your laser printer. ~ Page 39 ============================================================================== 18. SETTING UP AND PLACING YOUR DATA IN THE PROGRAM ============================================================================== NOTE: If you are vision impaired and find the SetUp screens difficult to read, you may request the Commercial Edition with the large font screen driver. SetUp is found in the Utility Menu. Press "U" on the Main Menu Screen. You will then be in the Utility Menu. Press "S" for SetUp. You will then see the 4 Selections for the SetUp Programs. These can be summarized as: 1. Basic SetUp - Screen #1 Word Processor information, Port, Extended/Expanded Memory, and the temporary erasable directory; How you want the date to appear on letters, and which typefaces you want the program to transform into bold type; filling in fields as you want them printed; the letter and envelope slogan or phrase and what type of graphics (or none) that you want with them. 2. Font SetUp - Screen #2 A mnemonic description of each printed line and entry fields for the soft font or cartridge you wish to use for that line. 3. PCX Images, Logos, or Watermarks and Printing Locations - Screen #3 a. Regular Letterhead Logo, Business and Personal, a total of 4 Image Files. b. Only Logo, Business and Personal, a total of 6 Image Files. c. Special Designed Letterhead, Business and Personal, 6 Image Files. A combination of up to 16 different Logos, Images, and Watermarks may be used. Actually, these are locations for the images that you may have. You do not need anywhere near 16 images. Three to six images could be located in 16 positions on 3 different types of letterheads in a business and personal version. All locations require two coordinates in inches: a. down from the top margin, and, b. from the left margin to the right. Measurements are accurate to 1/1000th of an inch. 4. Laser Graphics and Text Setup - Screen #4 a. Regular Letterhead: Select baseline design or letterhead box frame type; if shading is selected, degree of shading from 0% (white) to 100% (black) may used. All between 0 and 100 are varying shades of gray. b. Only Logo Letterhead: Position the date, personal name and business title, if used. The positions may even be within the letterhead image. Using 99.999 for the date's horizontal position will automatically center it at the vertical position chosen. ~ Page 40 c. Special Design Letterhead: Position the letterhead body of text on a horizontal plane on the page or automatically center it; separate settings required for manually set business and personal versions; select graphics for base, if one is used; turn base upright for a vertical bar; position date and personal name and business title; Using 99.999 for the date's horizontal position will automatically center it at the chosen vertical position; all degrees of shading are selectable. d. Envelope: Select graphics for baseline under return address, using lines, shaded bar, or a patterned bar; all degrees of shading are selectable. =============== USING THE KEYBOARD TO MOVE AROUND THE SETUP PROGRAM =========== - Notes About Navigating Through SetUp - A. Use <UP or DOWN> Arrow Keys to go from one field to the next(UP = backwards, DOWN = forward), and the LEFT or RIGHT Arrow Keys to move back and forth inside the field. The <ENTER> or <RETURN> keys move from field to field and OUT OF THE LAST FIELD ON EACH SETUP SCREEN. <CTRL> + <W> will save all entries and bring the cursor down and out of all fields. B. All YES answers are entered as "1". All NO answers are entered as "2". In most cases you will be prompted with Y=1 N=2 unless spacing is critical. C. If you want to leave SETUP and EXIT the program, move the cursor to the next field and press the ESCAPE key. Exit SETUP and SAVE your entries. Press "R" until you return to the Main Menu, then press "D" for DOS SHELL. You may then move to any directory on your computer and run most any program. When through, type EXIT and you will be back at the Main Menu. D. If no entries were made on a screen and you want to leave, press <ESC> key and the cursor will come down to the bottom and you may EXIT. If you have made entries into a field, move your cursor out of the last field you changed and press ESCAPE. The cursor will come down and you may EXIT. Always get out of a field you have changed before pressing ESCAPE, other- wise the field will revert back to its prior setting (This is an UNDO feature). ~ Page 41 ============================================================================== 19. FILLING IN BASIC SETUP - SCREEN #1 ============================================================================== A-ADJUST Printer L>eft R>ight:L0.000 B-ADJUST RightEnd to L>eft R>ight:L0.000 If your laser printer is printing the Regular Letterhead too close to the right or left margin you may adjust it. The R and L tells which way to move the margin. For instance, set A to R1.000 and B to L1.000 and you are using inches, the margins of the Regular Letterhead will move in 1 inch on each side. If you are using the boxed letterhead, the box will be smaller. ------------------------------------------------------------------------------ 01-Word Processor Drive:C Directory:LETTER File:WORDPROC.EXE Port (LPT1): LPT1 ------------------------------------------------------------------------------ THESE ENTRIES MAY BE LEFT BLANK. If you do NOT want to access your word processor from the Main Menu of Laser Letterhead plus, LEAVE ALL FIELDS BLANK (Remove any information in the field with the DELETE key). The Main Menu will reconfigure itself to leave out the word processor selection. If you wish to place a DOS-based word processor, enter the drive, directory and file that calls it up as instructed. If you have DOS 5.0 or later, you may place a Windows 3.0 word processor here, but Windows 3.1 will not permit you to do this. WORD PROCESSOR DRIVE: Enter the drive letter (A,B,C,or D, etc.). We have entered "C" as an example. The program will know if this is a hard drive or floppy diskette. Be aware that floppy diskettes run very slowly and will slow down the program while anything is being read from or to them. DIRECTORY: Place the directory name in this entry field. We are using LETTER as the Directory. Laser Letterhead plus is shipped with a file called WORDPROC.EXE. It merely puts up a screen with instructions for placing your own word processor in its place. You may delete WORDPROC.EXE after replacing it with your own word processor. FILE: This is the name that you use to call up the word processor. If a batch file (has "BAT" file ending) is used to call up the file, then use that file name. It may contain switches that bring up the word processor in a certain way. File ending .EXE is optional. For Windows 3.0 word processors, place WIN here. When Windows comes up you may select the word processor, or any other windows program icon. Windows 3.1 or higher will NOT let you call up Windows from within Laser Letterhead plus. PORT: If you leave this space empty, the program will insert "LPT1" as your printing port. If this is not correct, you will not be able to send your printing to the proper printer. LPT1 is your 1st parallel printing port, LPT2 is the 2nd parallel printing port, etc. It is important that you place the proper port in this space. Try LPT1 if you do not know what port to use. ~ Page 42 ------------------------------------------------------------------------------ 02-Memory: Y=1 N=2: Use HIMEM.SYS?1 Use Extended?1 Reserve: 0K Use Expanded?1 ------------------------------------------------------------------------------ THESE ENTRIES SHOULD NOT BE LEFT BLANK. CAUTION: IF YOU ARE USING A DISK CACHE THAT USES EXTENDED MEMORY, DO NOT ALLOCATE ANY EXTENDED MEMORY FOR LASER LETTERHEAD PLUS, OR THE PROGRAM WILL LOCK UP AND REQUIRE REBOOTING. IF YOU DO NOT KNOW, DO NOT USE EXTENDED MEMORY. THIS IS VERY IMPORTANT. PLACE 2 AFTER HIMEM.SYS? AND EXTENDED?... EXPANDED MEMORY CACHES ARE NO PROBLEM. IF USING SMARTDRV.SYS WITH DOS 5.0, USE THE /a SWITCH FOR EXPANDED MEMORY: DEVICE=SMARTDRV.SYS 2048 1024 /a IF YOU HAVE HIMEM.SYS AND WISH TO USE EXTENDED MEMORY, YOU MUST USE THE SWITCH /int15=512 AFTER IT IN THE CONFIG.SYS: DEVICE=HIMEM.SYS /int15=512 The RESERVE field is used to RESERVE extended memory for programs that may not run from within Laser Letterhead plus unless some extended memory is set aside. Not many require this setting. If you have a cache system that uses extended memory, reserve an amount equal to the size of the cache, or do not use extended memory at all. A. IF YOU HAVE WINDOWS 3.+ INSTALLED AND PLAN TO ALWAYS ACCESS LLHP PLUS FROM THE MENU INSIDE WINDOWS, FILL IN THE ENTRIES IN THIS MANNER: Use HIMEM.SYS? 2 Use Extended? 2 Reserve: 0 Use Expanded? 1 Windows uses only extended Memory and you must let Windows allocate it to any program running under Windows. Expanded memory, however, you may utilize. How can you have expanded memory with Windows? If you have 4 megabytes of memory or more, convert some of that into "simulated expanded memory" by copying the device driver EMM386.SYS in your windows package into your root directory. Then place DEVICE=EMM386 1024 RAM after the HIMEM.SYS driver in your Config.SYS file. Place the "Set" commands in LP.BAT in your autoexec.bat file. SET EPATH=C:/PCLFONTS (PCLFONTS is the name of the directory where soft fonts are located) and CLIPPER=V015 is for the memory manager. If this is not done, you cannot download fonts. -> THE LASER LETTERHEAD plus .PIF File in Windows: Request 1024K extended memory required, and at least 512K of expanded memory. You must use a PIF file to use LLHP from inside Windows 3.0, 3.1, or higher. B. IF YOU HAVE WINDOWS 3.0 INSTALLED, BUT PLAN TO ACCESS LLHP FROM OUTSIDE THE WINDOWS PROGRAM AND CALL UP WINDOWS 3.0 FROM THE MAIN MENU INSIDE LASER LETTERHEAD PLUS (WINDOWS 3.1 WILL NOT LET YOU DO THIS): Use HIMEM.SYS? 1 Use Extended? 1 Reserve: 0K Use Expanded?1 This will not interfere with Windows since you will not be using HIMEM.SYS at the SAME TIME windows is using it. Laser Letterhead plus will not be utilizing more than 11-12K of memory while Windows is running. RESERVE is 0. If you do use the Reserve setting, do not set ALL your available memory on reserve or Laser Letterhead will not be able to use it. Programs will almost always run from inside Laser Letterhead plus even if it has to write to the disk. ~ Page 43 C. IF YOU DO NOT HAVE WINDOWS 3.0 INSTALLED, AND DON'T KNOW WHAT YOUR MEMORY REQUIREMENTS ARE, select the following: Use HIMEM.SYS? 2 Use Extended? 1 Reserve: 0 Use Expanded?1 This is the best all around setting if you do not have HIMEM.SYS in your CONFIG.SYS file. If there is extended or expanded memory anywhere in your system, it will be found and utilized. The RESERVE is 0, because most programs that you may run that may use extended memory will compensate if is not available. However, if you are using a disk cache that uses extended memory, you must turn Use Extended? off by entering a 2. D. IF YOU ARE NOT SURE IF YOU HAVE HIMEM.SYS OR ANY EXPANDED OR EXTEND MEMORY, THEN SET ALL MEMORY AT 1 AND THE RESERVE AT 0. REMEMBER --> IF YOU ARE NOT SURE OF A SETTING, SET IT AT 1 DO NOT ATTEMPT TO ACCESS WINDOWS 3.1 OR HIGHER FROM INSIDE LLHP. YOU MAY ACCESS LASER LETTERHEAD PLUS FROM INSIDE WINDOWS 3.1 OR HIGHER. ------------------------------------------------------------------------------- 03-Erasable Directory: WORKAREA on Drive: C 8 ------------------------------------------------------------------------------- THIS ENTRY MAY BE LEFT BLANK. THE PROGRAM WILL FILL IT IN AUTOMATICALLY IF YOU MAKE NO ENTRY. Laser Letterhead works invisibly by creating a working subdirectory off its current directory at start up time. You will see a brief message on the top of the screen at that time. If the program runs out of extended or expanded memory, or has no memory to access, it will quickly create a file in this subdirectory and write to it. The size of the file is about 600K. Nothing is ever lost in the transfer, but reading and writing to the directory is slower than saving to memory. When you exit the program by the "Quit" on the Main Menu, the file and the directory are quickly erased and you would never know that it existed. If you leave the directory field blank, the default name "WORKAREA" will be used. If you leave the drive blank, the current drive will be used. Insert another name in the above directory if: A. You already have another subdirectory off the Laser Letterhead plus directory with the identical name "WORKAREA". B. You do not have enough disk space on the current disk, so that a file the size of 600K would create a DOS error, "OUT OF DISKSPACE". C. You elect to use floppy diskettes for all temporary save routines. This requires at least a 720K 3.5" diskette, but a high density 1.2M or 1.4M may be required. ~ Page 44 -> You will find that diskettes operate very slowly even on fast 33mhz computers. That is the main disadvantage. On the other hand, if you have plenty of extended or expanded memory, the diskette would rarely, if ever, be used. It is usually a bother to remember to insert a diskette in a drive whenever you use Laser Letterhead plus. D. You do not like the name WORKSPACE. This may be the most valid reason over all of the above. ------------------------------------------------------------------------------- 04-Date: 1=US 2=UK 1 System Date:12/31/93 ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. Use 1 if you want the date-format on all letterheads in American format: January 23, 1993 or use 2 if you want the date-format in British or United Kingdom format: 23 January 1993 -> A date-format change will switch all dates to that format on display screens and input fields as well as on the printed letterhead. The system date of any AT type computer may be changed in SetUp without exiting the program (If you do not have an AT type computer, this selection will not be on the screen). Place any valid date (2/30/93 is not valid) in this field and all dates printed will be changed along with your computer system clock. Remember that you also have the opportunity to make a temporary date change from the menu whenever you create a letterhead. The entry here in SetUp is best used to correct a wrong computer date without leaving the program. ------------------------------------------------------------------------------- 05-Create Bold Typefaces: Y=1 N=2 Letterhead? Return Address? Mailing Address? Letter Slogan? Envelope Slogan? ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK. You do not need to use bold typefaces since your laser can usually create a bold typeface just as well. It is possible to use the same font as a regular typeface AND bold typeface depending on where it is used. Place a "1" after each question mark where you want to use bold typefaces. This is specially nice when typefaces are not generally available in bold, such as University Roman. Creating bold instead of using bold typefaces saves laser RAM. -> If you are already using bold typefaces, you will find that making them bold on bold destroys some of their elegance as typefaces. Creating bold applies only to typefaces, not PCX images. ~ Page 45 Hint: If undecided, try bold for the business letterhead and also the envelope mailing address. Then see how the other typefaces look in comparison. ------------------------------------------------------------------------------- 06-Should Business Address be on one line? ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. This seems like a choice of little importance, but it can have quite an impact on the computer generated or REGULAR letterhead. The Special Design letterhead always places the address on two lines, while the ONLY LOGO address is created apart from this program. Personal letterhead versions are always two lines. A computer generated Regular letterhead centered on one line appears as: Ace Flying Machine and Zeppelin Company 123 East Broadway Street, South Hampton, Maine 20876-3602 Telephone 817-298-9812 The two line version will break the address up in this manner: Ace Flying Machine and Zeppelin Company 123 East Broadway Street South Hampton, Maine 20876-3602 Telephone 817-298-9812 The space required by the two types will be much the same, and the computer will adjust the areas between the lines to match the baseline font height, typeface, style, and stroke weight (within set tolerances) with allowances for descenders (like in p or y) on all typefaces it is able to recognize. This will make the two-line address slightly more compact, but well balanced and distributed neatly throughout the area. The two types appear very different artistically when the laser completes its task. -> However, there are also other considerations. Most businesses in a given area may use one or the other as a matter of convention. In areas where many communities are more densely concentrated, a two-line address emphasizes the city or town and immediately indicates in what community the business is located. ~ Page 46 FILL IN THE FOLLOWING FIELDS USING UPPER/LOWER CASE AS DESIRED... ------------------------------------------------------------------------------- 07-Personal Name ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. This is the name that will appear as the top line in the personal versions of the letterhead. It will also be used as the name above the business title. Decide just how you wish it to appear. You could use a complete first, middle and last name, or select initials for the first or second names. Mix upper and lower case. Some typefaces are intended to be mixed and will appear strange in upper or lower case only (this is rather important). When the business letterhead is printed, you may elect to use it or NOT use it from the menu. ------------------------------------------------------------------------------- 08-Business Title ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. The personal name and business title will both be in the same typeface, and should be the smallest, 8 or 10 points at the most. Much of what is said under Personal Name applies. Do not use uppercase unless the typeface is readable in uppercase. For example, Old English, Old German, or Script typefaces usually are not very readable if all are uppercase letters. ------------------------------------------------------------------------------- 09-Business Name ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. The business name is the lead line for the business version. Although the font sizes will be discussed in the Font SetUp, remember that this line will usually appear in larger type of 18 to 28 points (72 points to an inch). It is the first line one looks at when the letter is opened. First impressions are still the most lasting ones. The ampersand or "&" sign is correct when used as "Simon & Sons" or "Johnson & Co." This entry is also the line that is placed at the top of the Laser Letter- head plus screen. It will appear at the top of most screens exactly as you have entered it here. ~ Page 47 ------------------------------------------------------------------------------- 10-Street ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. This line and the next, City|State|Zip, may depend a great deal on whether you selected a two-line or one-line address for #6. A long address that may exceed the width of the paper may be better on two lines. It is possible, however, to include almost any information including suite numbers and post office box numbers. ------------------------------------------------------------------------------- 11-City|State|Zip ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK. If possible, avoid abbreviations unless space does not permit a full word or convention dictates otherwise. Generally, St. for Street, No. for North, So. for South, are better not be used if you can use the entire word. Remember to use a full zip code, i.e., 33709-3601, if possible, in the United States. Also remember to add the country if business is done inter- nationally. Follow the proper conventions of the area and country where the business is located. ------------------------------------------------------------------------------- 12-Telephone ------------------------------------------------------------------------------- THIS ENTRY MAY BE LEFT BLANK. Previous versions of Laser Letterhead plus automatically added the word "Telephone" before the number. Version 3.0 omits this addition in the event you do not wish to place a telephone number on your stationery. Small businesses who operate out of a home address, may not want to use their home phone as a business phone, or they may want to receive mail, but not utilize the residence telephone. If no telephone information is entered, the line may be left blank or used for other text, such as business hours. Since the computer expects to find something in this position, the finished letterhead will be better proportioned if some text entered. If you wish to enter a telephone number, you may enter the word "Telephone" prior to the number or just simply list the numbers, extensions, fax, etc. The field will take any printable key strokes, including ASCII characters. -> ASCII characters are entered by holding down the <ALT> key and striking the numerical ASCII code on the right-hand key pad, if you have one. <ALT> + 205 draws a double line or <ALT> 196 draws a single line. Your Laser printer must be set on a symbol set that includes lines (PC-8). ~ Page 48 Whatever is entered here will be centered or left justified so that it will fit in with the rest of the letterhead. The entry field for telephone is as large as any other field in the letterhead and may contain much more than just a single phone number. ------------------------------------------------------------------------------- 13-Letter Slogan ------------------------------------------------------------------------------- THIS ENTRY MAY BE LEFT BLANK. The letter slogan is generally a short phrase that you may place anywhere on the letterhead page. "Anywhere" means between the top and bottom margins and the left and right margins. You may incorporate it into the letterhead, the baseline graphics, or center it at the bottom of page. You may also box it, frame it, shade it, place it inside graphics, or just leave it as simple letters. You may leave it off entirely or use a different one on the envelope. The slogan may be selected from the menu when you print the letterhead. Rather than leave it blank, place most any short phrase that explains your business or advertises a product, such as "Try Our Vanilla Ice Cream" or "Ask About Our Consulting Services". When you select it from the menu, the slogan message will come on the screen. You may then go back and deselect it if you wish. ------------------------------------------------------------------------------- 14-Envelope Slogan ------------------------------------------------------------------------------- THIS ENTRY MAY BE LEFT BLANK. This slogan is optionally placed on the envelope when it is printed. All the attributes of the letter slogan above apply to the envelope slogan. It may be located anywhere on the envelope. ------------------------------------------------------------------------------- 15-Slogan Positions: Letter-Hor:99.999 Ver:99.999 Envelope-Hor:0.350 Ver:3.000 ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK. 99.999 IN "HOR" AND "VER" LETTER ENTRIES WILL PLACE SLOGAN AT BOTTOM-CENTER OF LETTER PAGE. NO EQUIVALENT SETTING FOR ENVELOPE. Leaving any position or coordinates blank will give them a 0.000 position. A 0.000 in both horizontal and vertical positions will place the location in the upper left corner of the letter or envelope. You might as well put in a real position. All positions require two coordinates: HORIZONTAL and VERTICAL The hori- zontal is measured from the left margin to the right. The vertical is down from the top margin. All measurements are in inches with fractions trans- lated to decimal format: ~ Page 49 1/16 inch = .062 inch 1/8 inch = .125 inch 1/4 inch = .25 2/16 inch = .125 inch 2/8 inch = .25 inch 1/2 inch = .5 3/16 inch = .187 inch 3/8 inch = .375 inch 3/4 inch = .75 4/16 inch = .25 inch 4/8 inch = .5 inch 5/16 inch = .312 inch 5/8 inch = .625 inch 6/16 inch = .375 inch 6/8 inch = .75 inch 7/16 inch = .437 inch 7/8 inch = .875 inch 8/16 inch = .5 inch 8/8 inch = 1.0 inch 9/16 inch = .562 inch 10/16 inch = .625 inch 11/16 inch = .687 inch 12/16 inch = .75 inch 13/16 inch = .812 inch 14/16 inch = .875 inch 15/16 inch = .937 inch 16/16 inch = 1.0 inch CENTIMETER FORMAT is also available if you register the program. You will receive a built in module that will permit you to shift from inches to centimeters, and back. For some it is easier to make approximate measurements the first time they set up the positions, then adjust them after a test print out. You will need a ruler that will measure to the accuracy you want. The plastic see-through type is often the easiest to use. Note: If you are visually impaired, request the Commercial Edition with the large font screen driver. It will help when entering these numbers. The 99.999 position will automatically center the LETTER slogan on the horizontal plane on the page. The 99.999 vertical position will place the slogan on the lowest point on the page (with all graphics, including the shadow). The 99.999 position does not apply to the ENVELOPE slogan. In addition, the program will not allow the slogan to cross the left or top margins or beyond the "0" positions. Any part of the slogan or graphics that is off the page to the right or below the bottom margin, will not be printed. ------------------------------------------------------------------------------- Letter Slogan Graphics: ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The frame is the outer-most edge of the graphics. Experiment with all these effects to see if you would like to use them. ------------------------------------------------------------------------------- 16-Box in Slogan?: Y=1 N=2:1 ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK ~ Page 50 You may leave the slogan lettering as it is or place a box around it. This is not to be confused with an outside frame fill Border in #20. This box closely frames the lettering of the slogan. Outside this box, you may have a graphic fill pattern as chosen in #19, then the outer frame fill border as selected in #20 surrounds the graphics. ------------------------------------------------------------------------------- 17-% Shading 0-100:10 ------------------------------------------------------------------------------- The box for the slogan may have shading. You may select the amount of shading you desire. 8% to 20% is light, 21% to 35% is medium, dark is anything beyond. If you choose 100%, it will totally blacken the box. Light or medium is generally used. ------------------------------------------------------------------------------- 18-Border 0=none 1-- 2== 3... ------------------------------------------------------------------------------- This selection is for the type of border you want around the slogan text: a single line, double line or dotted line. This is similar to the choice for the frame edge around the graphics. ------------------------------------------------------------------------------- 19-Frame Fill Pattern 0=None 1-line 2|vert 3/angle 4\angle 5#box 6#weave:1 Add Shadow? ------------------------------------------------------------------------------- The pattern is placed outside the box of the slogan and may be framed in with the selection of #20. This pattern selection is one you will see again in other setup sections. They are the basic drawing graphics that the laser printer can perform: 1-horizontal lines, 2-vertical lines 3-angle lines /// 4-angle lines \\\ 5-horizontal and vertical lines crossing in a box pattern 6-angle lines crossing in a woven pattern. Add Shadow - is a shadow effect around the frame of the box. If only a box is around the text, the shadow effect will be behind the box. If a larger frame encloses a pattern fill, then the shadow is behind the larger framed pattern fill. ------------------------------------------------------------------------------- Laser Graphics for Envelope Slogan: # 21 through #25 . . . ------------------------------------------------------------------------------- #21 to #25 are identical to #16-20 above dealing with the slogan to be placed on the letter. This slogan may be placed on the envelope. Fill them in the same or differently. Remember that the envelope may not leave as much room. What is appropriate for one, may not be for the other. ~ Page 51 It is strongly recommended that you experiment with the various pattern fills and frame/box options, including borders. It is impossible to adequately describe them without illustrations. You should actually see the output so that you are able to decide how you want to use them. If you do not have enough laser printer RAM for PCX images, make the most of the laser graphics and slogans. The graphics are built into your laser, and the slogans are part of your downloaded font space. ~ Page 52 =============================================================================== 20. FILLING IN FONT SETUP - SCREEN #2 =============================================================================== NOTE: THE SOFT FONTS MAY BE PLACED IN ANY DIRECTORY THE USER SELECTS DURING THE INSTALL PROGRAM. IF YOU CHANGE THIS LOCATION, YOU MUST REINSTALL THE THE PROGRAM OR CHANGE THE SET EPATH STATEMENT IN THE LP.BAT FILE. LP.BAT FILE CONTAINS THE STATEMENT: SET EPATH=C:\LETTER THIS MEANS THAT THE FONTS ARE IN THE DIRECTORY "LETTER". CHANGE THIS WITH AN EDITOR OR THE DOS EDLIN EDITOR TO THE DIRECTORY OR PATH TO THAT DIRECTORY BEFORE ATTEMPTING TO RUN THE PROGRAM. DO NOT CHANGE ANYTHING ELSE IN THE LP.BAT FILE. THE EASIEST WAY TO CHANGE THE LP.BAT FILE, IS TO RE-INSTALL THE PROGRAM. THE INSTALL PROGRAM WILL CHANGE IT FOR YOU. YOU MAY PLACE THE SET EPATH=C:\LETTER STATEMENT IN YOUR AUTOEXEC.BAT FILE. IF YOU DO THIS, EITHER REMOVE IT FROM THE LP.BAT FILE OR BE SURE THE TWO AGREE AS TO THE DIRECTORY. YOU WILL NOT NEED IT IN BOTH LOCATIONS. IF YOU RUN LLHP FROM WINDOWS 3.0, PLACE THIS STATEMENT IN THE AUTOEXEC.BAT FILE. How to use PCL Bitmap Soft Fonts Soft fonts are those you may purchase on diskettes or may be created by a font generator such as Bitstream's Fontware. PCL Fonts for HP LaserJet and compatibles are in fixed format. That is, your printer cannot change the size of the fonts to a smaller one or a larger one. You must choose the typeface you want and the point size, and then download the font into the Laser's memory. Do not attempt to use outline fonts; they will not work. Most laser printers have at least 512K of memory. Actually, this gives you slightly under 400K to use for soft fonts. Fonts vary in the amount of memory they require, but in general, one set of 60 point fonts would probably use all 400K, and then some. The fonts you will be using for Laser Letterhead plus are much smaller than 60 points. The largest is perhaps 25 points in a narrow font, such as University Roman. A Broadway or Cooper Black font is much wider, and would run off the margins if you were to use a 25 point font. Select fonts that look well as a letterhead. Simply use trial and error until you get it right. If you are new to using fonts, do not be hesitant to try different sizes and typefaces. Each set of soft fonts comes in one file for the particular point size and orientation. Most have a file name code system to read the typeface, Stroke Weight (bold, medium/normal, light), orientation, point size (1/72"), and sometimes the symbol set. Get to know the code system of the fonts you are using, so you can select the proper font for each line of the letter- head or envelopes. NOTE: YOU MAY PRESS FUNCTION KEY <F10> TO VIEW THE CURRENT DIRECTORY. IF YOUR SOFT FONTS ARE KEPT WITH THE PROGRAM FILES, YOU MAY VIEW THEM ANYTIME WHILE PLACING FONTS IN FONT SETUP. ~ Page 53 Letterhead Proportional Spaced Fonts This is the most difficult part of SetUp. If you have any problems with the program, it will most likely be traced to this section. Read it care- fully. Note that cartridge fonts are inserted differently than soft fonts. If you get an error when attempting the first download, go back to this section and check the fonts and their spelling. The odd names given fonts and the use of zeros and alphabetical "O"s often cause a problem. If the point sizes are wrong, it will be obvious when you print your letterhead or envelopes. When you get it right, make a copy of the fonts in Setup by printing a font print out from the Utilities Menu. The next entries will deal with the letterhead envelope fonts. They are a part of your contribution to the design of the letterhead and deter- mines the success of the entire letterhead. Note that each font is numbered and has short name which may be used to identify the lines that use it (but not necessarily pronounce). You must very carefully place either cartridge fonts, soft fonts, or both in these spaces. If you have cartridge fonts, read the section below on how to place them in this area. Soft fonts are those that must be downloaded before you can use them. Function Key <F9> will automatically download soft fonts once they are properly placed in this setup program. Function Key <F10> will let you view the current directory. Letterhead = Proportional Spaced Fonts with Portrait Orientation The font screen uses short mnemonics to describe the lines the font will print on the letterhead and envelope: ------------------------------------------------------------------------------- #1-BNameCL...:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK #1-BNameCL = Business Name for both the centered and left justified letter- head. This is also the Business name for the Special Designed Letterhead. This font may be from 18 to 28 points, depending on the typeface. A thin typeface such as University Roman may go up to 28 points. A wide typeface would only be 18 points. This may take some experimentation on your part. Remember that there are 72 points to an inch. Take care to spell names correctly, otherwise downloading will be inter- rupted by an error message. Common errors are reading zero for an "O" or confusing the number "one" with lower case "L". If you are using HP cartridges A to Z, you may place that cartridge name as the far right entry after "Cartridge A-Z or "" if Soft Font:" See the section on using cartridge fonts. Do not forget to place the double quotes "" in that space if you are using soft fonts. ~ Page 54 ------------------------------------------------------------------------------- #2-PNameCL AddC.:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK #2-PNameCL AddC = Personal Name for Personal Letterhead and address for the centered address (if selected) on the business letterhead. This is the font used for the personal version of the Special Designed letterhead. This is generally from 16 to 20 points. Again, it depends upon the typeface and what appears good to you. ------------------------------------------------------------------------------- #3-AddL PhoDatCl: YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK #3-AddL PhoDatCL = Left justified address and the business two line address, and also the phone and date for both centered and left justified letterheads. This is usually from 16 to 18 points. Since the two line address takes more space vertically, you may have to adjust to the proper size that looks best. ------------------------------------------------------------------------------- #4-PNameTitleCL.:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK #4-PNameTitleCL = Personal Name and business title for the centered and left justified letterhead and the Special Designed letterhead. This is a small font, usually of 6 to 10 points. It should be in an easy-to-read typeface, such as Helvetica or Times Roman. ------------------------------------------------------------------------------- #5-Letter Slogan:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK This one needs no translation. Almost any typeface that suits your purpose may be used. If it is boxed in, a point size of about 16 is almost maximum. Without the box, you may go to any size that will fit. If a frame is needed with larger fonts, use the larger frame instead of only the box for the text. The graphics alone with no box or frames often fit the purpose. Note that the graphics of the slogan frame will fit right into the letterhead baseline, if the graphics chosen are the same. All graphics fit into an "invisible" grid over the page and will match if joined. ~ Page 55 --------------------------------------------------------------------------- #6-Fontext = This is NOT a PROPORTIONAL font:It MUST be a FIXED WIDTH font. ------------------------------------------------------------------------------- DO NOT LEAVE THIS ENTRY BLANK: TextWriter uses a FIXED WIDTH font such as COURIER 10 that come as an INTERNAL font with all laser printers. As shipped, LLHP has this font in this position. You may enter a downloaded FIXED WIDTH font if you prefer, but you must indicate in the far right box a "" for soft font. ------------------------------------------------------------------------------- #7-ReturnPBName.:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK #6-ReturnPBName = Return address personal or business name. This typeface is usually one that will match the letterhead. A typeface like University Roman will use about a 14 to 16 point size. This is strictly trial and error with most typefaces. This font is just for the name. The remainder of the return address will be in a somewhat smaller typeface. ------------------------------------------------------------------------------- #8-ReturnAddress:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK This is for the remainder of the return address. The typeface is usually the same as the first line, but in a smaller point size. The ranger is usually from 10 to 14 points. Note that this typeface and the one above are also used if you print return address labels. ------------------------------------------------------------------------------- #9-Mail Address.:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The mail address is the address of the individual or business who receives the letter. This can be a totally different typeface. For example, if you are using University Roman for the return address, use Fritz Quadrata, or Helvetica for the mailing address. It should be a typeface that is easy for the Post Office to read. Times Roman also works very well at 12 points. ------------------------------------------------------------------------------- #10-Envel Slogan.:YOURFONT.XXX -> Cartridge A-Z or "" if Soft Font:"" ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The envelope slogan and letter slogan use different fonts not only because the orientation is not the same, but so that you can vary your message and utilize a different style font. What was said about using graphics in the ~ Page 56 letter font, may apply differently here. 14 or 16 points may be maximum if you box in the text, and 16 to 18 points if you do not. Use your best judgment. Each soft font must be entered as above with its file extension (XXX) or whatever file extensions your soft fonts use. You must also indicate that they are soft fonts by inserting "" in the cartridge letter position. ------------------------------------------------------------------------------- How to use Cartridge Fonts ------------------------------------------------------------------------------- A. Using Hewlett-Packard's older A-Z cartridges as an example, select the proper font and size. Do not select non-proportional fonts: They should be proportional to work with consistency. Plug the cartridge firmly into the socket. Those lasers having two slots, be aware that one of the slots usually has priority over the other. Use the highest priority socket. On the HP LaserJet Series II-III, this is the left side. Type the font name and cartridge into SetUp: Example - Tmsrmn 10 from Cartridge P Step 1. Type in TMSRMN 10 after the # and name Step 2. Type in where it says Cartridge A-Z or "" if Soft Font: Enter like this: #4-PNameTitleCL.:TMSRMN 10 Cartridge AZ or "" if Soft Font: That is all there is to it! Downloading is not necessary. Below is a list of font names that must be in SetUp for HP Cartridges or Third Party Cartridges. In your Manual you received with your 3rd Party Cartridge, you probably have a Comparable HP Cartridge Font listing that lists each font and the letter of the HP cartridge with which it is compatible. If you have 25 Cartridges in One! by Pacific Data Products, see Table 3-3, Page 3-6 áof their manual...some of these work, some do not. U cartridge listings will work fine; Z cartridge listings do not. If all you have is this plug-in cartridge, you can find enough proper size HELV to make a letterhead. The following list of fonts as they should be typed into SetUp from HP A-Z Cartridges: TMNSRMN 8 HELV 8 M7TMSRMN 8 No LGOTHIC - not proportional TMNSRMN 10 HELV 10 M8ATMSRMN 8 No LINEDRW - not proportional TMNSRMN 10B HELV 10B M8ATMSRMN 10 No OCRA - not proportional TMNSRMN 10I HELV 10I M8BTMSRMN 8 No PRES - not proportional TMNSRMN 12 HELV 12 M8BTMSRMN 10 No LINEPRT - not proportional TMNSRMN 12B HELV 12B No COURIER - not proportional TMNSRMN 12I HELV 12I No PELITE - not proportional TMNSRMN 14B HELV 14B ~ Page 57 As you can see, the selection is limited with older HP cartridges and is nearly the same with 3rd party cartridges. You undoubtedly will want to use something a little larger and distinctive. For that, you will have to download soft fonts. If the selections with the soft fonts above had been cartridge fonts in Helvetica, it would appear like this: #1-BNameCL......: HELV 14B Cartridge A-Z or "" if Soft Font:U #2-PNameCL AddC.: HELV 12B Cartridge A-Z or "" if Soft Font:U #3-AddL PhoDatCL: HELV 12B Cartridge A-Z or "" if Soft Font:U #4-PNameTitleCL.: HELV 10B Cartridge A-Z or "" if Soft Font:U #5-Letter Slogan: HELV 14B Cartridge A-Z or "" if Soft Font:U #6-ReturnPBName.: HELV 12B Cartridge A-Z or "" if Soft Font:V #7-ReturnAddress: HELV 10B Cartridge A-Z or "" if Soft Font:V #8-MailAddress..: HELV 12B Cartridge A-Z or "" if Soft Font:V #9-Envel Slogan.: HELV 12B Cartridge A-Z or "" if Soft Font:V Finding the properly orientated fonts on one cartridge is not always possible, so you may need two cartridges inserted. Again, if your printer can rotate fonts, it may be no problem. Also note in the above example that only smaller cartridge fonts are avail- able. The best work-around situation is to combine a cartridge with larger soft fonts: #1-BNameCL......: YOURFONT.XXX Cartridge A-Z or "" if Soft Font:"" #2-PNameCL AddC.: YOURFONT.XXX Cartridge A-Z or "" if Soft Font:"" #3-AddL PhoDatCL: HELV 14B Cartridge A-Z or "" if Soft Font:U #4-PNameTitleCL.: HELV 10B Cartridge A-Z or "" if Soft Font:U #5-Letter Slogan: HELV 14B Cartridge A-Z or "" if Soft Font:U #6-ReturnPBName.: HELV 12B Cartridge A-Z or "" if Soft Font:V #7-ReturnAddress: HELV 10B Cartridge A-Z or "" if Soft Font:V #8-MailAddress..: HELV 12B Cartridge A-Z or "" if Soft Font:V #9-Envel Slogan.: HELV 12B Cartridge A-Z or "" if Soft Font:V This type of mix using cartridge and soft fonts works very well with Laser Letterhead Plus. Third Party cartridges are a guessing game with Laser Letterhead plus. Some work and some do not. They must be selected by name and cartridge letter. If they are 100% compatible in this respect, they will work, but many are not. If you are using a 3rd party cartridge and know you have the font but cannot access it, that is because this cartridge is not utilizing the same method to access áthe fonts that the HP cartridges use. Presently we are reworking the third party cartridge selection method to make them more compatible. A future upgrade of the program should include better compatibility with these cartridges and in particular, those with "designer" typefaces that are better suited to a letterhead. The new HP Scalable fonts internal and in cartridges are part of PCL V and not included in this program. Registered uses will have an add-on module available that will include PCL V if they have LaserJet III compatibles. ~ Page 58 PCL bitmap soft fonts are the best with Laser Letterhead Plus. Almost all will work with no problems. Most important is to have them in the same directory as indicated in the EPATH statement in áthe LP.BAT file. Also, you must spell the names correctly when you place them in the SetUp program. And you must download them. If you forget to download, the program will take a try at using cartridge or internal fonts (even scalable fonts), but they will might not look right. The crucial first pass through the printer: With soft fonts the program has to go to the directory where they are located identify each font (it will trust that you have downloaded the fonts), and then arrange the printer layout during the first print run. If you are using logos, images, or watermarks, it must also send these to the printer. This takes anywhere from twenty seconds to a few minutes or so. All print runs after the first go very quickly at the maximum speed of your laser printer. If you change the print layout, it will not delay printing: all print options are in memory. If you change soft fonts, then you must download and the first print run is again slow. Most soft fonts are available in a typeface design more suited to a letter- head than cartridge fonts, although much better cartridges are becoming available. Some fonts that you would not use in anything else make good letterhead fonts. Those that would appear silly in a written document are often just what you need to customize a good business or personal letterhead. B. FontBank Cartridge - Pacific Data Products. Holds 1.5 megabytes of soft fonts of your choice. You load yourself with bitmap or scalable fonts. This cartridge works well with Laser Letterhead plus whether you load it with scalable fonts or bitmap fonts. For bitmap fonts, install them into SetUp just as you normally would do if you intended to download the fonts. Also have the fonts located in a directory of your choice. Make sure that directory is the same one you used during setup. If not, repeat setup, but do not overwrite any files with the file ending "DAT". These are your data files. Next, install the FontBank Cartridge, using the same softfont directory. You may install it for any application that is listed in the "Select Source for Font List" window. It may be Windows, Word Perfect, or MS Word, or any new applications Pacific Data Products may add. Make sure that the font you are installing into the cartridge is in the directory that Laser Letterhead plus uses. That font must also be in SetUp. When using Laser Letterhead plus, do NOT download fonts. You do not have to because they are already in the FontBank Cartridge. FontBank uses a cartridge contents file that is identical to the way ESCAPE.FNT works with Laser Letterhead plus. When you print a letterhead using fonts, Laser Letterhead goes to the SetUp file and gets the font file. It next goes to your soft font directory and asks ESCAPE.FNT for the file. ESCAPE.FNT finds the file, gets all the specifications as to points, typeface, etc., and sends them to your laser printer. ~ Page 59 Your laser will go through all the Internal fonts and cartridge fonts for a font that matches the specifications sent to it by ESCAPE.FNT. It picks the font that was loaded into the FontBank cartridge, and uses it. If you place a bitmap font in SetUp that has the same scalable typeface loaded into the Fontbank Cartridge, it will use that scalable typeface. Laser Letterhead plus does not have to be one of those listed in FontBank's setup program, because it uses its own font cartridge contents file. If it cannot find a font with the exact specifications of the one in SetUp, it will use any cartridge or internal, bitmap or scalable font, that comes closest in its place. C. Complete Font Library Cartridge - Pacific Data Products. This cartridge contains 51 scalable outline typestyles for LaserJet III or IIID printers. It contains CG Omega, CG Palacio, Cooper Black, Garamond, ITC Benguiat, ITC Bookman, ITC Souvenir, ITC Zapf Dingbats, Letraset Revue Light, and Shannon. Each comes in about 4 styles in light, bold, italic, and normal. Used with the 1.5 Megabyte FontBank Cartridge, it rounds out your laser with about 80-100 more scalable and bitmap fonts! The process for using this cartridge is much the same as the FontBank cartridge. See those instructions. The only thing you must do is place a bitmap PCL soft font in Laser Letterhead plus' font directory as well as in Laser Letterhead plus' SetUp, so ESCAPE.FNT may match it with one of the scalable fonts in the Complete Font Library cartridge. For instance, if you one of Eagle System's (PO Box 502, Moorpark, CA 93021) excellent Souvenir bitmap typefaces in SetUp and place the Eagle System font in the font directory, it will use that font's specs to use the Souvenir font in the Complete Font Library Cartridge. But you may also use Bitstream's University Roman typeface to get the same Souvenir font from the cartridge as well. The reason why that combination works, is because University Roman is not one of those in the Complete Font Library Cartridge. It has similar specs, and is closer than any others in the cartridge. In short, you could possibly use very different fonts to use any of the typefaces in the Complete Font Library Cartridge. That sets the stage for those who like to dicker around. D. Other Cartridges - Any scalable typeface cartridge should work in a similar manner as the Complete Font Library Cartridge. If you have a scalable cartridge in your LaserJet III, IIIP, IIIsi, or compatible printer, try the procedures as listed in B. and C. above. Also use the particular typefaces listed in A. in SetUp (TMNSRMN 12, HELV 12) to call up typefaces...Use "I" for internal font or a A-Z letter cartridge. You will find that Laser Letterhead plus works well with scalable font cartridges in this sort of hap-hazard font selection. That is because PCL 5 uses better ground rules for selecting fonts than PCL 4 used with bitmap fonts. Escape.FNT speaks its language and comes out better, even when making a far-reaching guess. We will come out with a module that will work better with most common cartridges at a later date. ~ Page 60 =============================================================================== 21. FILLING IN THE IMAGE FILE SETUP - SCREEN #3 =============================================================================== PRESS <FUNCTION KEY F10> TO VIEW YOUR PCX IMAGES. You MUST keep PCX files in the CURRENT directory with all program files. Do not place them with the font files or any other directory. If you do, you will receive an error when you print a document or a letterhead. All PCX images must have a *.PCX file ending. LLHP searches the current directory for files ending with PCX. This setup screen will list every image (logos and/or watermarks) that you are using of each type of letterhead up to a maximum of 16 image files: 1.Regular Computer Generated Letterhead - Business and Personal...4 images 2.Only Logo User Generated Letterhead - Business and Personal.....6 images 3.Special User Designed Letterhead - Business and Personal.......6 images Total images.....................................................16 images A total of 16 images are not actually needed unless you used a different image for each entry. In most cases the same watermark could be used for each business letterhead style, the same logo, and so on. Three or four images may be used repetitiously for all 16 images resulting in a variety of letterhead styles. However, should you a need for individual designs, all 16 different images could be obtained at low cost upon registration. -> It may also be noted that you may use any PCX image. Here lies a challenge for creativity. Should you prefer to add a sketch or scenic view, many commercial sources supply images. AN EXCELLENT SUPPLIER OF IMAGES ARE YOUR SHAREWARE DISTRIBUTORS. They may be altered in most Paint programs. ------------------------------------------------------------------------------- About PCX Files and How They are Used in This Program ------------------------------------------------------------------------------- About PCX images: The PCX format is a "bitmap" format which describes your image as a rectangle of black and white dots. The advantage of using this format is that the files can be relatively small in most cases, and take up little diskspace. You may also load PCX files into pixel editing programs like PC Paintbrush for modification. PCX images are only a disadvantage if you have limited laser printer RAM. At print time, the program downloads the selected images to the printer. After printing, they are deleted without disturbing the font files. The larger "watermark" file may cover an entire page, but it has very low resolution. A file this size in 300 dpi could require a megabyte of space. As a watermark, the resolution is cut down to 1% to 5% of the original to create the watermark effect and it rarely runs over 35 or 36K. This is about the size of a mid-sized font file. Printing this file takes longer than other PCX files, but only because it encompasses a greater area on the page. PCX images could take a long time to print, but every PCX print routine for every single image in this program is written in fast assembler to speed up the process. After the first pass through the printer, it usually takes only 20% of the original time. ~ Page 61 Use PCX files that have been created in the same size as you will use in Laser Letterhead plus. If you enlarge a bitmap on the page, you will lose resolution and the "jaggies" will become apparent. Loss of resolution also means loss of definition, and some lines break apart. This tends to make the image "fuzzy" and lighter than normal. If you want an image lighter to use as a background graphic or as a water- mark, do it in a program that first creates it as a vector image. Vector images are mathematical formulations that produce smooth enlargements and clear unbroken separations if you decrease the density. After the image is reduced to the exact printing size, then convert it to a PCX image. Shrinking a PCX image may cause excess darkening in areas of the bitmap that are not desirable. Small detail is lost and may appear as a black and white "freckled" spot. It is easy to shrink a bitmap, so that normal vision will have difficulty making out any detail at all. You may also find that some bitmap images will not respond to scaling or changing their size. If they have been "fixed" or transformed in some manner, or some of the graphic information is missing, you may not be able change them in any manner. ------------------------------------------------------------------------------- How to Make Entries into the Numerical Field Positions ------------------------------------------------------------------------------- Use the KEY PAD (Num Lock On) or TOP ROW KEYS, whichever you like: Type in a number, for instance 1.25" for 1 1/4", by striking the "1" key, then the "." or decimal point, and then the "2" and "5". NOTE WHAT HAPPENS: a. Striking the "1" CLEARS THE FIELD of all previous numbers. b. Striking the "." decimal, FIXES THE DECIMAL PLACE. The field is set up so that the next numbers will fall into their proper decimal places! c. Strike the "2" and then the "5". DONE! Trailing and leading zeros are automatically added, if needed. You need not enter the location down to the last decimal place. The program will, however, carry your decimals out exactly to the pixel. Pixels, or the dots on the paper, are what the program actually uses. Do not be alarmed if you come back to the screen and the measurement is carried out to the 3rd decimal place. ~ Page 62 Horizontal and Vertical location is in inches. Forget about the columns and rows that you usually use when printing with the computer, and decide where you want something on a page by horizontal and vertical coordinates. Ignore the fact that you have your laser configured with so many lines per inch. The program will take over all control panel settings and will make it easy for you. When done, all will be reset exactly as it was. The only other thing you must remember is that the HORIZONTAL (Hor) measurement is from LEFT MARGIN to the RIGHT. The VERTICAL (Ver) measure- ment is from the TOP MARGIN DOWN. The intersection of Hor and Ver is the exact location on the page. Make sure all locations are on the printed page or you will get a printing error. It is unnecessary to discuss each image position, since all are done in a similar manner, but each having a different location. The following is how the screen appears set up in inches with PCX images entered: Regular Letterhead Logo - Business and Personal - 4 Image Files: 01-Business Logo:LITELOGO.PCX Position Hor: 3.365 inches Ver: 0.224 inches 02-Bus Watermark:WM_AERO.PCX Position Hor: 1.496 inches Ver: 2.617 inches 03-Personal Logo:INITIALS.PCX Position Hor: 3.066 inches Ver: 0.411 inches 04-Per Watermark:WM_MUSIC.PCX Position Hor: 0.935 inches Ver: 1.496 inches Only Logo - Business and Personal - 6 Image Files: 05-Bus Logo #1 :FUTURE.PCX Position Hor: 0.879 inches Ver: 0.000 inches 06-Bus Logo #2 :MOTTO.PCX Position Hor: 0.393 inches Ver: 1.496 inches 07-Bus Watermrk :WM_AERO.PCX Position Hor: 1.496 inches Ver: 2.617 inches 08-Per Logo #1 :FLYBLIND.PCX Position Hor: 0.748 inches Ver: 0.000 inches 09-Per Logo #2 :INSTRUCT.PCX Position Hor: 5.795 inches Ver: 0.037 inches 10-Per Watermrk :WM_MALE.PCX Position Hor: 0.374 inches Ver: 1.496 inches Special Designed Letterhead - Business and Personal - 6 Image Files: 11-Bus Logo #1 :ZEPSEAL.PCX Position Hor: 0.187 inches Ver: 0.000 inches 12-Bus Logo #2 :MOTTO.PCX Position Hor: 0.187 inches Ver: 0.383 inches 13-Bus Watermrk :WM_AERO.PCX Position Hor: 1.496 inches Ver: 2.716 inches 14-Per Logo #1 :JQFFRAME.PCX Position Hor: 0.187 inches Ver: 0.000 inches 15-Per Logo #2 :TINYJOHN.PCX Position Hor: 3.552 inches Ver: 1.421 inches 16-Per Watermrk:WM_MUSIC.PCX Position Hor: 0.187 inches Ver: 1.496 inches So as to understand which logos are printing, use a top down system: Logo #1 in the Only Logo letterhead is generally the letterhead logo, Logo #2 is a logo that prints a motto further down on the page. You could arrange these any way you like, but it would be difficult at print time to be able to determine which logos to select if you did not have a standard order. ~ Page 63 =============================================================================== 22. Filling in Laser Graphics and Text SetUp - Screen #4 =============================================================================== This screen covers the letterhead text and the graphical baseline or drawing, excluding the slogan (found on Screen #1). As you may remember, the baseline is the line drawn under the letterhead text. This line may be expanded to other forms or even a box, depending of which letterhead is being printed. Laser graphics do not use laser printer memory other than the commands that are in program code. They are built into your printer. ------------------------------------------------------------------------------- Regular Letterhead - Select Type Baseline or Box-in Letterhead: 01-Baseline Design or Box Frame Type: ------------------------------------------------------------------------------- THESE FIELDS SHOULD NOT BE LEFT BLANK The letter that is completely computer designed, is the Regular Letterhead. You may, however, select the type of letterhead you want designed for you. The letterhead is centered or grouped at the left margin, a decision for either type is made at print-time. You have ten types of baselines or boxes that may be drawn under or around the letterhead: 0=None No baseline or box around it, only the letterhead text. 1-- A simple thin line under the text. 2== A double line under the text. 3... A dotted line under the text. 4--Box A single line box drawn around the text with no shading 5==Box A double line box drawn around the text with no shading 6...Box A dotted line box drawn around the text with no shading 7Shade Box A no border shaded box around the text 8--Shade Box A single line shaded box around the text 9==Shade Box A double line shaded box around the text 10..Shade Box A dotted line shaded box around the text The gray-shading in the box is specified in 0% to 100%, from white to solid black. A white box would be the same as a no shading box, and a black box would obliterate all text: it is unlikely that you would want to do that. Rather than having the program limit shading to, for instance, 80%, the user may exercise his own judgment. Usually 8% to 15% is light shading, 16% to 35% is the medium shading, and all above that is considered dark shading. Fill patterns and graphics are available only in the Special Design Letterhead below. ------------------------------------------------------------------------------- Only Logo Letterhead - Position the PNameTitle and Date: 02-03 PNameTitle Horizontal and Vertical Positions 04-05 Date Horizontal and Vertical Positions ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The only text that is not a PCX image on the Only Logo Letterhead is the PNameTitle or personal name and business title, and the date. You may place this text anywhere on the printed page or/and within the image letterhead. ~ Page 64 either of these anywhere on the page, or even embedded within a logo. The date may be centered automatically on horizontal plane by placing 99.999 in that position. Text placement uses the same type coordinates as placing a logo. Enter both horizontal and vertical positions that intersect at the left-most edge of the left-most letter in the character string. You will probably have to estimate the first measurement, since you may not know exactly how long the character string will be. As you will find out, most first measurements require an adjustment or fine tuning. Place both the PNameTitle and date as close to where you want them to be as possible. ------------------------------------------------------------------------------- Special Design Letterhead - Position Letterhead Text and Select Graphics: 06-Letterhead Body Text: 1=Manually Set Left Margin 2=Automatically Centered 07-Business Text Left Marg:1.309 in. 08-Personal Text Left Marg: 1.683 in. ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The Special Design Letterhead is partially computer generated and partially user constructed. The computer handles the letterhead text placement, including LEADING (pronounced "led'-ing", the space between the lines of type), and KERNING, (the space between letters). The user is able to move the body of letterhead text on the horizontal plane by setting the co- ordinates for the left margin. The left margin is located by an invisible line running down the left-most edge of the left-most letter on the left side of the text. The first decision that has to be made is whether to center the text, or manually set the left margin. You would center the text if, for instance, you placed a lighter background logo behind the text in the center of the page. A movable margin is wanted, however, if you prefer to move the text to the right to make room for a logo to the left of the text in the 0.000 horizontal and 0.000 vertical area (the topmost left position on the page). ------------------------------------------------------------------------------- 09-Base 0=None 1- 2= 3.. 4=Heavy Black Line 5=Gray Shade Bar 6=Pattern Bar: ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK The base is a line or bar under letterhead text. Select type base first: 0 - no base 1-- single thin line under the text 2== double line 3... dotted line 4== heavy black line 5= gray shaded bar with or without single, double, dotted line border 6= pattern bar with or without single, double, dotted line border ~ Page 65 ------------------------------------------------------------------------------- 10-Type Bar Pattern Design 0=none 1-line 2|vert 3/angle 4\angle 5#box 6weave ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK If you had chosen a single, double, dotted line, or heavy black bar above, they are unaffected by the pattern bar selection. But you should also select a pattern design bar, in the event you switch over to it. The pattern bar selection requires the following selection of patterns: 0 - no pattern - will create framed blank bar if bar border chosen 1-- closely spaced parallel horizontal lines 2|vert closely spaced parallel vertical lines 3/angle closely spaced parallel lines on a 45 degree angle 4\angle closely spaced parallel lines - opposite 45 degree angle 5#box closely spaced vertical and horizontal lines - box effect 6weave closely spaced intersecting 45 degree angle lines - woven effect ------------------------------------------------------------------------------- 11-% Bar Shading 0-100 12-Type Bar Border 0=None 1-- 2== 3... ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK The percent bar shading will apply to the gray shade bar in #09. If you did not select it, place a desirable shade such as 15 for light shading or 50 for darker shading. This is an interesting selection because you can create a plain white bar by selecting 0 or a solid black bar (wider that the heavy black bar above). The selection of the bar border may create more interesting effects. This border will apply to both the shaded bar or pattern bar. THE EFFECTS GRAPHICALLY OF PUTTING NO BORDER AROUND THE BAR CREATES AN ENTIRELY DIFFERENT TYPE BAR OR PATTERN! This is one you can play around with. There is no way that this Handbook can show you this, using an ASCII text file print out. You must try these different graphics to have any idea of what they will look like. ------------------------------------------------------------------------------- 13-Total Length of Base ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK Select the length of the base. If the base is to go from left margin to right margin, it will be over 7.6" long. If a shorter line is used, it should be centered. You may do this by adjusting the horizontal position. ------------------------------------------------------------------------------- 14-Rotate Base to Vertical? Y=1 N=2 ------------------------------------------------------------------------------- THIS ENTRY SHOULD NOT BE LEFT BLANK ~ Page 66 If preferred, you may swing the base bar around to a vertical bar. This creates an entirely different letterhead design. Be aware, however, of what happens to a graphic fill pattern when it is rotated to the vertical. 1. The graphic fill patterns chosen for horizontal bar will not "rotate" with the bar...they are stationary, much like a grid over the page. If you had chosen a design such as 1-- closely spaced parallel horizontal lines, turning the bar upright will leave the lines still on the horizontal plane. 2. You will now have a COLUMN of short parallel horizontal lines running down the page (the lines do not rotate, but the bar does). It is quite a good effect, but may not be what you wanted. If you want closely spaced vertical lines running down the page, you must select 2|vert above. This is true ONLY for the graphic fill patterns. The single line, double line, dotted line, heavy black line, or shaded bars: these are not graphic fill patterns. Graphic fill patterns are selected in #09 above, choosing #6 Pattern Bar. ------------------------------------------------------------------------------- 15-Base Horizontal Position 16-Base Vertical Position ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The horizontal and vertical positions have slightly different meaning if baseline has been rotated to an upright vertical line or bar. As a horizontal line or bar, the vertical measurement is from top margin down to the intersect of the horizontal position. The line or bar starts at that position and may go to the right margin. |Vertical = distance from top margin | Horizontal-----|############# <--- Bar----> length may be specified. distance from Right end with border will be left margin clipped off if length too long. starts the Shorten length until end of bar bar or line. or border can be seen. As a vertical column (or line), however, the horizontal and vertical are lined up in this manner, with a column that goes down the page vertically: |Vertical = distance from top margin | starts the vertical column. Horizontal-----| The 00.000 vertical position would distance from ## place the top of bar at the top margin. left margin. ## ## ##<--- Bar is now a column that may go to bottom margin or as long as you specify. Making it too long will cause it to be cut off at the bottom margin. If you have a border around its edge, you should decrease the length of the bar until bottom border is printed. ~ Page 67 As a horizontal bar (or line), the HORIZONTAL position marks the beginning of the bar. To move the bar and center it on the page, you adjust the HORIZONTAL position. To move the bar up or down on the page, you adjust the VERTICAL position. If bar is too long or too short, change the length of the bar with #13-Total length of Base. As a vertical column (bar or line), the VERTICAL position marks the beginning of the column. If the VERTICAL position is set at 00.000 or the top margin, it may be 10.375" long (if you are using 8.5" by 11" paper). Making the bar too long will cause it to be cut off prematurely at the bottom of the page. REMEMBER, if a border is selected, the bottom edge of the border will not print and you will have to shorten length of the bar. ------------------------------------------------------------------------------- 17-PNameTitle Horizontal Position: 18-PNameTitle Vertical Position ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The personal name and business title on the business version may be placed anywhere on the page, or embedded within the letterhead. Including this line on the page is a print-time decision. ------------------------------------------------------------------------------- 19-Date Horizontal Position 20-Date Vertical Position ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK The date always has an automatic centering option by placing 99.999 in the horizontal position. This will center the date at any vertical position on the page. If you wish, however, you may insert it inside the letterhead or place it anywhere on the page. Inclusion of the date on the letterhead is a print-time decision. ------------------------------------------------------------------------------- Envelope: 21-Return Address Hor Pos:0.000 Ver Pos:0.000 22-Baseline-BarType: Select 0=None 1- 2= 3.. 4=Heavy Black Line 5=Gray Shade Bar 6=Pattern Bar: 22-Type Bar Pattern Design 0=none 1-line 2|vert 3/angle 4\angle 5#box 6weave 23-% Bar Shading 0-100 24-Type Bar Border 0=None 1-- 2== 3... ------------------------------------------------------------------------------- THESE ENTRIES SHOULD NOT BE LEFT BLANK If your laser is printing the Return Address off the envelope, use #21 to line it up. Not all lasers print in exactly the same position. You may use the Hor and Ver positions to place the return address exactly where you want it. Make this adjustment only when you change laser printers. The envelope baseline selections are the same as the letter selections. You may therefore select an envelope baseline that is the same or different from your letter selection. Using the baseline on the envelope is a print-time decision. The Shareware Edition does not support and upright baseline on the envelope. - End Laser Graphics Text SetUp - Screen #4 - ~ Page 68 =============================================================================== 23. How to Place Soft Fonts into a Directory of Your Choice =============================================================================== NOTE: The INSTALL program will place the font path information into the LP.BAT file automatically. You may place soft fonts on any drive/directory of your choice. If you change the location of your soft fonts after the installation of the program, you must either reinstall the program, or change the LP.BAT file to indicate the drive and directory where the soft font files are located. At startup or at download time, Laser Letterhead plus looks into the file LP.BAT to find the location of the font directory and other necessary information. LP.BAT is the file that calls up the program, and contains this SET instruction: SET EPATH=C:\LETTER This statement specifies "C" as the drive and "LETTER" as the directory where the soft fonts are kept. Using EDLIN (DOS' Editor), an Editor, or word processor in non-document or ASCII mode, call up LP.BAT and change the "C" drive to the drive where you are keeping the fonts. Then change "LETTER" to the appropriate directory. DO NOT USE A WORD PROCESSOR TO DO THIS UNLESS IT IS IN A MODE THAT WILL CALL UP AN ASCII FILE WITHOUT ALTERING ITS STRUCTURE. AN ASCII FILE CONTAINS NO UNSEEN CONTROL KEYSTROKES OR OTHER MARKINGS THAT WILL BE READ BY LASER LETTERHEAD plus. Then, copy the file ESCAPE.FNT into the same file where your fonts are located and also leave a copy in with the program files. This file contains information for reading and decoding font files. That is all you have to do. Make sure you have the correct font files in SetUp and restart the program. If you are making this change from the DOS Shell on the Main Menu, you will have to restart the program and let it go through its initial search for locating the fonts. Exit the program by selecting "Q>uit" at the Main Menu, and then restart by typing LP at the DOS prompt. Always start the program with the LP command. The program needs to read the LP.BAT file to locate the soft fonts. DO NOT CHANGE ANY OTHER STATEMENTS IN THE LP.BAT FILE. The next section handles error codes generated by the program. Formerly this Handbook listed HP LaserJet II-III codes. This has been omitted since all of these are in your printer manuals and they will differ if you are using a LaserJet II compatible. The most familiar of the LaserJet codes is ERROR 20 for RAM overflow. Most printers have a similar error code. This error may stop the printer, but it does no harm. When RAM is full, the printer will only print what has accumulated to that point. If you have the printer set to stop on all errors, it will generally require that you press a switch to start it again. See your individual printer manuals for these instructions. ~ Page 69 =============================================================================== 24. Error Codes =============================================================================== 1. Downloading: Total Downloaded Fonts = 8 Font #1 BNameCl: ABC240IH.HPF Not Downloaded - Check Spelling, Location After Viewing, Press <ENTER> to Exit Check to see that your fonts are PCL bitmap fonts. Others will not work. When downloading, you will be told if all fonts were downloaded to a printer. The program cannot determine with any degree of accuracy if if it was a Laser Printer, since there are no standards for printers to identify themselves. The error message will tell how many fonts were successfully downloaded and also will display those fonts that were not downloaded. If it is more than one font, the display will slowly rotate from one font to another. You may leave this on your screen as long as needed, and strike <ENTER> when you want it removed. Examine your soft font directory and see if all fonts are there. Most important, check the spelling of the font name. Look for problems of mistaken identity: the alphabetical "L" and numerical "one", as well as numerical "zero" and alphabetical "o". If all is correct, check the SET EPATH statement in the LP.BAT file. It should read: SET EPATH=C:\LETTER C is the drive on where the fonts are located, and LETTER is the name of the directory. Both of these may be any drive or directory, but they must contain the soft fonts AND the file ESCAPE.FNT. Note that the only SPACE in the SET EPATH statement is between the "T" and "E" separating the words "SET" and "EPATH". No other spaces are permitted.There is a BACK SLASH "\" and NOT a forward slash "/"after "C:". If all this is correct, then check out the soft font by switching it with one that downloads to your printer properly. It cannot be a PostScript font or one that only works only in a certain program. If it is an ordinary PCL bitmap soft font it should work properly. 2. Print time error message: Orientation Wrong This means that you have placed a portrait font, for example, in a position for a landscape font. Downloading cannot give this error since it does not know how you are going to use the font. Correct the problem, and all should go well. Printers that rotate fonts may not always do so. Make sure that landscape fonts are used if you are getting this error when your printer is supposed to rotate a portrait font to a landscape font. Not all fonts may respond to your printer,s rotation. ~ Page 70 3. Print time error message: Invalid Feed Method You have specified a feed method that your laser printer cannot utilize, or you are using a laser printer that is not totally compatible with the HP Series II and III PCL Level IV language. In either case, switch the feed method and try all options. 4. Start up or run error: OPEN ERROR ????.file. A file is missing that the program is trying to open. Make sure by visually examining and counting all files. Reinstall the program if you must. Make sure the no file has a size of zero bytes. This means that file has been damaged. Reinstall any missing or damaged files. 5. Out of Memory (or) Not Enough Memory The batch file LP.BAT file is not being used to start the program. The reason there is an LP.BAT file is so SET files can set up the envir- onment and other files can provide the correct conditions for Memory Management. Print and download functions will not locate soft fonts. 6. Memory Manager Errors: Memory Manager Errors generally occur when switching between large modules and a portion of the program is being placed into expanded or extended memory. They may also occur if the program has a problem writing to the disk or LP.BAT was not used. The error suggests a remedy. A. ERROR: CANNOT USE DOS VERSION LESS THAN 3.0 B. ERROR 5: INVALID OPERATING SYSTEM C. ERROR 7: HIMEM.SYS ERROR - DISABLE HIMEM.SYS D. ERROR 8: EXPANDED MEMORY ERROR - DISABLE EXP MEMORY E. ERROR 9: CANNOT LOCK IN HIMEM.SYS - DISABLE HIMEM.SYS F. ERROR 10: HARDWARE MEMORY PROBLEM - DISABLE EXT MEMORY G. ERROR 11: CANNOT MAP EXP MEMORY - DISABLE EXP MEMORY H. ERROR 12: OUT OF DISKSPACE - CREATE MORE DISKSPACE I. ERROR 13: CANNOT CREATE TEMPORARY FILE - CHECK DISKSPACE J. ERROR 14: TEMPORARY FILE HAS BEEN CHANGED OR ERASED K. ERROR 15: DOS ERROR WRITING TO FILE - COMPUTER PROBLEM L. ERROR 18: DOS ERROR DEALLOCATING MEMORY - CHECK COMPUTER M. ERROR 19: CANNOT ALLOCATE MEMORY - CHECK COMPUTER N. ERROR 20: MISSING COMSPEC=COMMAND.COM - REPLACE O. ERROR 21: CANNOT LOCATE COMMAND.COM - CHECK COMSPEC P. ERROR 22: DOS ERROR DEALLOCATING MEMORY - CHECK COMPUTER Q. ERROR 23: FAILED TO REMOVE PROBLEM TSR - REMOVE TSR R. ERROR 24: DOS ERROR DEALLOCATING MEMORY - CHECK COMPUTER S. ERROR ??: - Notify CP Services of Error Code Any codes without numbers will occur as problems that should be reported to CPI Software, PO Box 47097 St. Petersburg, Florida 33743-7097 USA FAX/VOICE 813 544 0212 LLHP is used in this document as an abbreviation for Laser Letterhead plus -End of Handbook - Contains 30,117 words in approximately 4,499 lines of text- (C) 1992 CPI Software, PO Box 47097, Saint Petersburg, Florida 33743-7097 USA VER 35080192 All Rights Reserved